Workplace Analyst - Pittsburgh, PA
About The Position
Provide comprehensive support for real estate planning, space optimization, construction refresh initiatives, utility management, and maintenance of the corporate real estate database. Supports Real Estate and Facilities Managers in achieving business objectives through accurate tracking of critical dates, project schedules, occupancy data, and lease related information. Assist construction and facilities teams by developing and maintaining project schedules, documentation, and communication workflows for refresh, new build and renovation projects. Coordinates with internal teams and architects to ensure brand aligned, efficient delivery and identification of project roadblocks. This position is primarily responsible for working with the Real Estate and Facilities functions and the day to day tasks associated with creating, managing and maintaining records related to the management of FNB's commercial real estate portfolio. Responsibilities will include creation and development of processes, proper records maintenance, the analysis and processing of proposals, scopes of work, invoices, utility payment and tracking, and database support and management, along with warehouse management and records retention assistance.
Requirements
- High School or GED
- 5 years of Job Related Experience
- Excellent communication skills, both written and verbal
- Excellent organizational, analytical and interpersonal skills
- Detail-oriented
- Ability to use a personal computer and job-related software
- MS Word - Intermediate Level
- MS Excel - Intermediate Level
- MS PowerPoint - Basic Level
- Ability to work and multi-task in a fast paced environment
- Experience in lease administration with a working knowledge of lease terms, interpretation of lease clauses and payment reconciliation
- Knowledge of database applications in order to run reports
- Paralegal Certificate
Responsibilities
- Creates and implements an internal pay match system to manage and oversee the contract-to-payment processes for the department.
- Conducts business process mapping to identify inefficiencies and streamline workflow processes.
- Creates and maintains a detailed records of contract terms, payment schedules, and compliance requirements.
- Reviews and analyzes contract terms and Scopes of Work through the necessary approval channels.
- Develops and manages a centralized document repository for the Real Estate and Faculties teams.
- Defines and administers the Utility Payment process with our External vendor.
- Ensures all utility bills are input in the vendor system and are reportable.
- Analyzes vendor system, reconciles with internal systems on a regular basis, ensuing property records match.
- Generates, files, and distributes vendor reporting to departmental distribution list.
- Designs and deploys comprehensive processes for tracking and monitoring vendor performance, defines SLAs/deliverables, and issue addressment through collaboration with leadership and counterparts in the department.
- Forges and leverages relationships with cross functional counterparts to assist in process improvements.
- Assists with data warehouse administration tasks including reporting, distribution, and task management.
- Supports the database management of our internal records systems.
- Creates business requirements and process documentation associated with the implementation of any new system updates and/or roll outs.
- Performs other related duties and projects as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
