Workforce Programs Office Specialist - # ARS00570

Virginia Information Technologies Agency

2d

About The Position

Seeking a Workforce Programs Office Specialist to deliver key administrative, fiscal, and program support for major DRS initiatives. This role keeps projects moving, ensures compliance, and supports contractors and sub‑grantees across Workforce Programs.

In partnership with people with disabilities and their families, the Department
for Aging and Rehabilitative Services assists individuals with disabilities to
make informed choices that will maximize their employment through coordinated
service delivery. Through training and technical assistance, the DRS-Admin Team
enhances the agency's capacity to develop, implement, and support integrated
employment initiatives and improve competitive employment outcomes for persons
with disabilities.

We are seeking a Workforce Programs Office Specialist to provide administrative,
contract, fiscal and program support to major programs within the Division of
Rehabilitative Services central office, specifically within Workforce Programs.
Provides program and logistical support, project coordination, administrative,
logistical, contracting and accounting related duties for programs in the
DRS-Admin unit. Runs necessary reports and follows up with sub-grantees or
contractors as needed to ensure program compliance.

Other duties and/or special projects as assigned.

Requirements

• Experience commensurate with the position duties or an equivalent combination of training and experience.
• Experience providing high quality customer service to internal and external groups.
• Advanced knowledge of all programs within MS Office, such as Word, Excel, and PowerPoint.
• Knowledge of state fiscal procedures and state laws/regulations/guidelines for purchasing goods and services.
• Knowledge of Vocational Rehabilitation Field Services administrative procedures.
• Knowledge of automated forms with the ability to prepare program reports and financial reports.
• Knowledge of project management/project tracking systems and the ability to organize tasks and project deliverables within those systems
• Excellent administrative, organizational, customer service and communication skills, both written and verbal.
• Ability to work and make decisions independently and to function effectively as part of a team.
• Proficient in the use of computers.

Nice To Haves

• Extensive knowledge of personal computers and Microsoft software programs.

Responsibilities

• Provides program and logistical support
• Project coordination
• Administrative, logistical, contracting and accounting related duties for programs in the DRS-Admin unit
• Runs necessary reports and follows up with sub-grantees or contractors as needed to ensure program compliance

Benefits

• comprehensive benefits package to include your choice of health insurance plans
• flexible spending accounts
• VRS retirement
• employer paid basic group life insurance
• employee paid optional group life
• 13 paid holidays
• Sick Leave
• Annual Leave
• Family Personal Leave
• employee discount programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed