Workforce Development Coordinator- Internships

Virginia Information Technologies Agency•Virginia Beach, VA

2d•$40 - $60

About The Position

The Virginia Beach Department of Public Health is seeking an Internship Coordinator to be a part of the Workforce Development & Engagement Team. In this position, the incumbent will assist with talent acquisition, college recruitment and internship coordination, and district retention strategies to promote a positive and productive work environment. Diversity: We’re proud to build a diverse and inclusive team, and we value the perspectives that come from people of all linguistic and cultural backgrounds. Whether you speak one language or multiple, we encourage you to apply. If you’re bilingual or have additional language skills, they’re a meaningful asset that can help us better connect, collaborate, and serve our communities together. Restricted Position: This is a restricted position, which is solely funded by the Public Health Infrastructure Grant. The availability of funding is scheduled for review before the grant's expiration date and periodically thereafter. Continued employment is contingent on the continued availability of funds. Benefits: The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family/personal, and annual leave. This Position is responsible for Program Coordination & Administration, Marketing, IT, and HR Support.

Requirements

Excellent oral and written communications, including public speaking.
Demonstrated experience with program coordination and administration, research and evaluation, data collection and analysis, quality control methods, and ability to provide technical assistance.
Proficiency with computer systems, including the Microsoft Office Suite (Excel, Word, PowerPoint, Teams, Outlook), as well as other video conferencing tools.
Experience developing and using data collection instruments, such as RedCAP.
Experience with marketing and communications initiatives, using a variety of professional and social media platforms.
Demonstrated experience developing and executing program evaluation strategies.
Experience working with and manipulating datasets.
Experience developing programmatic reports, including findings and recommendations.
Public Health and/or communications experience.

Nice To Haves

Experience working with university students and Institutes of Higher Education preferred.
Project management experience.

Responsibilities

Serves as the District Liaison, with responsibility for ensuring successful programmatic and operational functions.
Serves as the primary point of contact for all District internship-related questions and inquiries, whether internal or external.
Coordinates local in-person and online intern recruitment efforts for the district.
Partner with district workforce development staff, as a liaison in support of employee recruitment events, job fairs, outreach, campus recruitment events, or other Public Health industry or workforce development events.
Provides oversight and direction for the full-cycle District Internship process
Ensures that internship opportunity is marketed, posted, shared, etc. within established timeframes and on established platforms.
Collects applications in RedCAP, or similar data collection tool.
Recruits and trains VDH screeners, creates and distributes screening matrix criteria and deadlines.
Excludes personal identifiers from screening materials and distributes to staff for screening; tracks and monitors all screening activities.
Collects and manages all screening scores, weights and ranks all applications.
Ensures complete and accurate documentation and record keeping of all processes involved.
Establishes and maintains connections and relationships with universities and other community partners to support internship initiatives.
Coordinates placement of interns with district/office leadership based on various relevant factors, depending on individualized internship objectives/requirements.
Coordinates travel and other event logistics for Internship kick-off and closing events, including agendas, communications, etc.
Ensures appropriate budgets are used for resources and funding allocations, and expenditures are tracked.
Establishes timelines and conducts check-ins with interns and districts/offices; and provides problem resolution and/or program support, as needed.
Ensures district/office completion of project summaries prior to start of internships, as appropriate, to provide direction and an outline of duties for respective interns
Collaborates with District HR to develop and distribute effective marketing materials via various platforms, including social media, Handshake and others.
Ensures marketing strategies are appropriate and clearly define relevant internship experiences related to specific programs.
May coordinate and/or support MOU/MOA administration and related processes with colleges/universities.
Moderates Internship interviews between districts/offices and intern candidates. Assists with other internship interviews, as needed.
Collaborate with IT to provide necessary equipment and network set up for the District’s Interns
Creates and maintains procedural documentation of program timelines, activities, and processes for continuity and consistency.
Creates and manages email distribution lists, including past applicants, alumni of internship programs, and current interns; communicates regularly to share targeted information, updates, surveys, etc.
Creates surveys to gather information; conducts research on relevant topics, including but not limited to comparative state programs and outcomes.
Prepares spreadsheets, presentations, and written documents to track and disseminate information.
Plans, develops, and executes evaluation activities, including data collection instruments, based on specific internship timeframes.
Establishes clear and measurable objectives to evaluate programmatic success.
Develops report(s) related to evaluation outcomes, including recommendations and strategies for program and process improvement.
Targets and communicates program objectives and develops action steps for achieving desired outcomes; works collaboratively with others to improve or maintain processes and procedures.