Workflow Solutions Specialist

Airspace • Carlsbad, CA

4h

About The Position

As Airspace has evolved, our internal business systems have become as critical to our success as the systems we provide to our customers. As the Salesforce & Zendesk Administrator / Workflow Solutions Specialist, you will serve as the bridge between business vision and technical reality. Your primary responsibility is taking stakeholder ideas for how work should flow and building the technical solutions to make it happen, regardless of platform limitations.
This is not a traditional "admin" role where, configuring settings within a single platform based on business requirements built from another team. You will own Zendesk and Salesforce as your core platforms, but you'll regularly need to think beyond their native capabilities. When a leader says "I wish our system could do X," your job is to identify, ideate and implement how to make X happen, whether that means native configuration, custom API work, middleware automation, webhooks, or creative combinations of tools.
You will report to the Sr. Manager of Business Systems & Operations, focusing on support for the Revenue, Operations, and Executive teams. At the highest level, you will be responsible for identifying, inventing, implementing, and accelerating scalable and measurable processes that move our organization toward a "single source of truth" mindset.
Successful candidates will be creative problem-solvers who refuse to be limited by out-of-the-box functionality. They will have the technical depth to build custom integrations while maintaining the strategic perspective to ensure solutions are scalable, maintainable, and actually solve the business problem.

Requirements

• 5+ years of experience administering Zendesk, including advanced configuration (automations, triggers, apps, extensions, and custom integrations)
• 2+ years of experience being responsible for a Salesforce instance
• 7+ years of total experience in business systems administration
• Strong hands-on experience with APIs and integrations. You should be comfortable reading API documentation, testing endpoints, and building custom automations
• Proven ability to architect workflow solutions that span multiple platforms and tools
• Creative problem-solving mindset. You find ways to say "yes" rather than accepting platform limitations
• Expert level of report building (Salesforce, Looker, etc.)
• Demonstrated ability to balance high-priority strategic initiatives and operational execution / excellence
• Strong communication skills to translate technical concepts for non-technical stakeholders
• Experience with integration/automation platforms (Make, Zapier, Workato, or similar) strongly preferred
• Desire to learn and advance your career
• Humble, team-oriented contributor
• Salesforce Administrator Certificate required, Advanced Certificate a plus
• Zendesk certification is a plus but hands-on expertise is more important

Nice To Haves

• Experience with JavaScript, Python, or other scripting languages
• Familiarity with REST APIs, JSON, and webhook architecture
• Background in logistics, supply chain, or operations-heavy environments
• Experience building custom Zendesk apps or Salesforce Lightning components
• Knowledge of data modeling and relational database concepts

Responsibilities

• Workflow Solutions Architecture (Primary focus)
• Partner with stakeholders across Revenue, Operations, and Executive teams to understand their workflow visions and pain points
• Design and build end-to-end workflows that may span multiple platforms (Salesforce, Zendesk, Slack, internal APIs, etc.)
• Create custom automations using APIs, webhooks, and integration platforms when native functionality falls short
• Create an escalation workflow that monitors SLA breaches across multiple ticket categories, automatically escalates to different teams based on shipment urgency, and alerts leadership when a breach occurs.
• Build a bidirectional sync between Salesforce accounts and Zendesk organizations that maintains data consistency, updates customer information in real-time, and prevents sync conflicts or duplicate records.
• Zendesk Platform Ownership:
• Administer and optimize the Zendesk instance for our support and operations teams
• Design sophisticated ticket routing, triggers, automations, and macros
• Build and maintain custom apps, integrations, and extensions
• Create and manage views, reports, and dashboards that drive operational decisions
• Manage user permissions, groups, and organizational structures
• Salesforce Platform Ownership:
• Support Business Systems & Operations team with buildouts of new system architecture
• Build custom objects, fields, validation rules, and flows
• Create reports and dashboards for Revenue and Operations teams
• Integration & Automation Excellence:
• Build and maintain API connections between business systems
• Write and troubleshoot webhook configurations
• Document technical implementations and integration architecture
• Strategic Partnership & Continuous Improvement:
• Proactively identify inefficiencies in current workflows and propose solutions
• Stay ahead of business needs by understanding upcoming initiatives and preparing technical groundwork
• Collaborate with Management to develop best practices for system requests and implementation

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed