Workflow Coordinator

Midwest Valve Services LLC • Minooka, IL

11d • $65,000 - $85,000

About The Position

Midwest Valve Services, a Novaspect company, is currently offering an opportunity for a Workflow Coordination & Production Planner to join our team. The successful candidate will be the driving force behind smooth operations by managing workflows, optimizing production schedules, and fostering collaboration across departments. If you thrive in a fast-paced environment and love turning complex processes into streamlined success, we’d love to hear from you!

Requirements

• Bachelor’s degree in Business, Operations Management, or related field preferred; High School diploma required
• 3+ years of experience in production planning, workflow coordination, or operations management in a service or manufacturing environment
• Strong understanding of scheduling, documentation control, and compliance requirements
• Experience with ERP systems (e.g., IFS) and proficiency in data analysis for forecasting and KPI tracking
• Demonstrated ability to lead process improvement initiatives and collaborate across departments
• Excellent verbal and written communication skills to communicate complex information clearly and concisely
• Ability to follow safety requirements

Responsibilities

• Oversee and manage workflow processes to reduce backlog and ensure timely job execution
• Develop and maintain production schedules; balance workloads and forecast resource needs
• Ensure documentation accuracy (Scope of Work, serial cards, parts review) to prevent delays and compliance risks
• Monitor job priorities and performance metrics within the IFS system; implement corrective actions to maintain timelines
• Coordinate cross-functional communication between operations, finance, and account support teams to streamline processes
• Validate cost estimates and support budgeting efforts; track actuals against estimates for financial accuracy
• Lead continuous improvement initiatives to enhance throughput, reduce waste, and improve collaboration
• Provide guidance and mentorship to coordinators and estimators; foster a culture of accountability and process excellence

Benefits

• Generous paid time off; starting at 15 vacation days, 10 holidays, and 10 days of Personal, Sick, & Safety Time (PSST)
• 401K with 6% company match
• Employee Stock Ownership Plan (ESOP)
• Excellent health & wellness benefits
• Student debt & tuition reimbursement
• Novaspect is a 2024 Great Place to Work® Certified company

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees