Workflow Associate Project Manager

sephora.com • San Francisco, CA

4d • $77,000 - $86,000 • Hybrid

About The Position

As an Associate Project Manager, Workflow, you’ll support the planning and execution of Sephora’s store capital project pipeline, ensuring projects stay aligned, accurate, and on track from start to finish. The work you do will impact beauty, as you help drive seamless project execution across store development initiatives through strong coordination, data accuracy, and process consistency. You’ll be part of a team that’s united in beauty, supported by those who are equally passionate about operational excellence, cross-functional collaboration, and continuous improvement.

Requirements

• 3+ years of experience in project coordination, real estate, construction, or property development (retail experience preferred)
• Strong proficiency in Microsoft Office and experience with Smartsheet and dashboarding tools
• Experience supporting contracts, purchase orders, and vendor coordination
• High attention to detail with the ability to independently review work for accuracy and identify errors
• Strong organizational skills with the ability to prioritize multiple projects and deadlines simultaneously
• Excellent communication and stakeholder management skills, with a proactive and solutions-oriented mindset
• Ability to work cross-functionally and build strong relationships across teams
• Comfort working in a fast-paced environment with shifting priorities and ambiguity
• Bachelor’s degree or equivalent experience

Nice To Haves

• Basic understanding of leases, construction drawings, or fixture plans (preferred)

Responsibilities

• Support end-to-end project management activities across the store capital project pipeline, ensuring timelines, milestones, and deliverables are aligned
• Partner cross-functionally to facilitate project kickoffs, status meetings, and planning sessions, driving clear communication on timelines and next steps
• Prepare and manage key project documentation for approvals (e.g., real estate committee, CER process), ensuring accuracy and completeness
• Maintain and track project data in tools like Smartsheet, proactively reviewing for accuracy and identifying potential risks or misalignment
• Coordinate vendor access and contract administration to support timely project execution and minimize delays
• Create and maintain templates, dashboards, and governance materials to standardize processes across projects
• Document policies, procedures, and workflows, ensuring clarity and consistency across the team
• Identify opportunities for process improvement and support the development of solutions to optimize workflow efficiency
• Capture lessons learned and contribute to continuous improvement efforts across the project lifecycle
• Support reporting, KPIs, and ad hoc analysis related to project performance and portfolio insights

Benefits

• Health. Choose a healthcare plan to fit you and your family’s needs with medical, dental, and vision coverage. Sephora also fully covers our employees’ disability and life insurance.
• Wealth. We offer a competitive 401k with 4% match as well as FSA and HSA programs. We also offer a Student Debt Retirement plan, where your student loan payments qualify to earn the 401k match from Sephora.
• Balance. You’ll be empowered to find the perfect blend of work/life balance that actually works for you with PTO, flexibility, protected leave, and more.
• Growth. Career growth is built into every role, with access to training, development, and tuition reimbursement.
• Perks. Think you’ve tried it all? Enjoy a 30% discount on all merchandise/services, opportunities for free product or “gratis,” and flash sale discounts on LVMH brand products.
• Support. Join a team that truly cares – with free mental health and financial coaching resources with 24/7 access to Modern Health and Financial Finesse. Plus, volunteer and donation matching.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 5,001-10,000 employees