Workflow Ambassador

Flynn Center for the Performing Arts•Burlington, VT

8d•$45,000

About The Position

The Flynn Center for the Performing Arts is Vermont’s creative heartbeat - a statewide organization that brings communities together through live performance, public programs, and shared cultural experiences. While based in Burlington, the Flynn’s work extends far beyond its stages. Through festivals, commissions, education programs, and public-space projects, the Flynn activates theaters, galleries, schools, downtown, and outdoor spaces across Vermont. The Flynn emphasizes artistic excellence, access, and relevance, creating experiences that feel rooted in place, responsive to community, and alive in the moment. Basic Function Provide administrative support to the Executive Director and be a communications liaison for the Board of Trustees. Create and oversee professional correspondence, prepare reports, presentations, and documents, and schedule appointments and opportunities. Manage calendars, processes, and meetings within the organization. Serve as project manager for a few key initiatives. Keep our ED prepared, on time, and up to date.

Requirements

Excellent verbal and written communication skills
Ability to communicate a passion for the performing arts
Ability to meet multiple deadlines simultaneously and prioritize effectively
Strong project management, problem-solving, and decision-making skills
Flexible and able to pivot quickly
Ability to treat confidential information with appropriate discretion
Courageous, Joyful, and Curious

Responsibilities

Provide administrative assistance, such as writing and editing professional emails, drafting memos and preparing communications on the ED’s behalf
Support and Maintain the Organization Calendar on Artifax and train staff on its uses and project management software updates as needed.
Act as Board Liaison including coordinating meetings and managing communications
Organize meetings, including scheduling, sending reminders, creating agendas, and supporting logistics
Organize and plan special projects such as strategic planning meetings, community picnics, social gatherings, and more.
Communicate on behalf of the Executive Director as requested via phone, email, and in person to a wide range or partners, donors, community leaders, and stakeholders
Manage the ED’s day-to-day calendar, including making appointments and prioritizing time sensitive matters
Coordinate travel arrangements/itineraries
Use software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects (some design skills a plus)
Other duties as assigned