Workday & Payroll Specialist

University of Washington•Seattle, WA

1d•Hybrid

About The Position

The UW School of Nursing’s mission is to advance nursing science and practice through generating knowledge and educating future leaders to address health for all. The School’s Human Resources & Payroll Services team (HRPS) plays an important role in helping fulfill that mission by ensuring that the HR and payroll needs of faculty, staff, and student employees are accurately and efficiently met. This allows the employee to focus more fully on their own unique contributions to the School’s mission. We invite applications for 2 Shared Services Specialist to join the HRPS team. Reporting to the Workday & Payroll Operations Manager, you will draw upon analytical skills to review, monitor, and complete HR and payroll transactions on behalf of the School’s academic and administrative units. You will use effective communication skills to update customers and work with others to resolve issues. You will leverage collaboration and problem-solving skills to partner with your colleagues in improving processes and service. You will be a valued colleague in a customer-oriented team environment where people come together to get things done and take pride in contributing to a positive organizational culture. The successful candidate will have the experience or demonstrated potential to successfully fulfill the following job responsibilities:

Requirements

Bachelor’s Degree and two years of work experience in fiscal, accounting, or payroll experience
Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration
Additional requirements:
Proficiency with Microsoft Office applications such as Excel, Outlook, Word, and PowerPoint
Experience which demonstrates consistent attention to detail and accuracy of work
Demonstrated ability to successfully manage work and maintain focus across competing priorities and amid frequent interruptions
Demonstrated ability to work independently with minimal supervision
Proven ability to proactively and independently solve problems in both routine and urgent situations
High proficiency in English communication skills, including clear and professional written and oral communication
Potential to interact and work effectively with teams and customers across a wide range of backgrounds and identities

Nice To Haves

Experience with HR or payroll processes in a university or research setting.
Proficiency in using a modern Human Resources/Payroll system like Workday
Experience with HRIS systems
Experience creating ad hoc reports from multiple sources

Responsibilities

Submit and track to completion Workday transactions as requested by School of Nursing academic and administrative units
Support timely and accurate processing of cyclical events including, but not limited to, time and absence reporting, reappointments, sabbatical leaves, and summer hiatus
Collaborate with HR Operations team to support timely and accurate recruitment, hiring, and promotion of School of Nursing candidates
Provide training and guidance on customer-initiated Workday processes including time and absence reporting
Work with Manager of Workday & Payroll Operations to correct data and transactions as appropriate including over/underpayments
Actively participate in appropriate policy, business process, and customer service training, including Workday training sessions, in order to maintain and expand current expertise and to build expertise in new systems
Maintain high compliance standards while also meeting turn-around goals
Provide guidance to School of Nursing’s academic/ administrative unit leaders related to hiring and payroll policies/procedures, ensuring compliance with UW, State, and federal best practices, as well as alignment with collective bargaining agreements
Collaborate with team members to evaluate, develop, and institute effective SoN HRPS processes and policies that continually reinforce SoN’s mission, values, and strategic priorities
Maintain positive and productive working relationships with HRPS customers
Communicate clearly and collegially with all SoN constituents, including customers, central offices, vendors, and colleagues
Contribute to working groups or project teams as assigned
Other duties as assigned