WORK PROGRAM SPECIALIST II - 55004958

State of Florida•Fort Lauderdale, FL

1d•Onsite

About The Position

This position will assist the District with the development of the Five-Year Work Program. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. As a OneFDOT team, the vision is to serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. Through cooperation, coordination and collaboration among the OneFDOT team, the specialist will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages team members to grow through engagement, empowerment, training, and professional development, with access to hundreds of computer-based training and instructor-led courses.

Requirements

Knowledge of the Five-Year Transportation processes.
Knowledge of budget processes and production management processes.
Knowledge of the Department's budgeting, financial and fiscal procedures.
Knowledge of state and federal programs as they relate to work program.
Knowledge of the Department's Financial Management (FM) System.
Knowledge of Microsoft Word, PowerPoint, Microsoft Excel.
Knowledge of budget.
Skill in using computers and communicating by e-mail.
Skill to establish and maintain effective working relationships with others.
Skill to work independently.
Ability to understand how the financial processes of work program, budget and comptroller relate to each other.
Ability to perform mathematical calculations.
Ability to interpret and apply rules, laws, and policies to day-to-day work.
Ability to analyze data issues, develop reports and problem solve with minimal supervision.
Ability to multi-task.
Ability to communicate effectively both verbally and in writing.
Six (6) years of relevant professional experience in the fields of accounting, engineering, contract administration or development, finance, economics, public administration, business administration, urban planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development.
A Bachelor's degree from an accredited college or university in any of the above-mentioned fields can substitute for four years of relevant employment experience.

Responsibilities

Develop, coordinate and maintain the District’s Tentative Five-Year Work Program in conjunction with the Work Program Coordinator.
Monitor funding sources to maintain balanced levels which are compatible with the Work Program Instructions as formulated by Central Office and recommend necessary revisions due to changes in both state and federal funds.
Perform multi-year Work Program analysis and regular performance reporting to ensure that programs are balanced with Schedule A allocations and Schedule B targets.
Update status on projects included in the Adopted Five-Year Work Program.
Monitor prior and current year projects to ensure consistency between budget and funds.
Responsible for closing and balancing projects at the direction of the Work Program Coordinator.
Review and analyze programs on a regular basis through the production accomplishment report (PAR), the target analysis report, oops (missing fund, program number, status) report, the cost allocation report, MADDOG (Financial Management system search) and other departmental reports.
Create, maintain and periodically update desk procedures for the Work Program area.
Provide process guidelines and training to project managers to ensure information on funding requests is accurate.
Maintain liaison with various District and Central Office staff to ensure completeness and elimination of duplication in the Work Program.
Provide the technical assistance needed to other District personnel on Work Program issues.
Provides information and coordination needed when required.
Evaluate the impact of the District Work Program and its effect on production efforts in the District.
Monitor and balance all fiscal year-end activities in conjunction with other Work Program staff.
Prepare required reports for fiscal year-end close out activities including but not limited to roll forward, manual roll forward and budget realignment.
Prepare and maintain various management reports and graphs based on data contained in the Work Program to include charts, tables, PowerPoint presentations, etc.
Maintains current information on pending amendments to the Executive Office of the Governor by updating the District Work Program office log of pending amendments.
Act as the key contact for pending amendments when requests are received and additional documentation is needed.
Performs bi-weekly reviews of amendments and the revisions report, notifying the Work Program Administrator of any amendments that have not been submitted by the District within amendment processing time allowance and which amendments have been submitted to Central Office that are beyond the expected timeline for approval.
Updates District Work Program office files with amendment documentation.