WORK PROGRAM COORDINATOR - 55008078

State of Florida-posted 4 days ago
$65,409 - $84,646/Yr
Full-time • Mid Level
Fort Lauderdale, FL
1,001-5,000 employees
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This position will assist the Department with maintaining and balancing the 5 Year Work Program, in the establishment, generation, and distribution of reports from scheduling related databases for District Directors, Department Managers, project managers, and staff. Through cooperation, coordination and collaboration among the OneFDOT team, you will be contributing to a strong and empowering culture of TRREC: Trust, Relationships, Respect, Empowerment, and Communication. FDOT encourages our team members to grow through engagement, empowerment, training, and professional development. Through our agency’s learning management system, you have access to hundreds of computer-based training and instructor-led courses.

  • Manage all project information in current and prior fiscal years.
  • Review and program all cost adjustments in current and prior years for all highways; bridge; planning; safety; freight, logistics and passenger operations (FLP); and maintenance projects to ensure the Work Program is producible.
  • Review and approve all authorizations for state funds for the district.
  • Review and balance state and federal overruns.
  • Close and balance state funded projects when complete.
  • Prepare and maintain the balance of state and federal funds to appropriated budget for current year using various reports such as the Production Accomplishment Report (PAR), Work Program/Budget/FLAIR Comparison Report, Project Cost Sufficiency (90/10) Report, and Cost Allocation impacts to Financial Commitments Report.
  • This is accomplished through various financial databases such as Financial Management System (FM), Work Program Administration (WPA), Project Cost Management (PCM), and Florida Accounting Information Resource (FLAIR).
  • Participate in the development, coordination, and maintenance of the District's Tentative Five-Year Work Program.
  • Monitor funding sources to maintain balanced levels compatible with the Work Program Instructions formulated by Central Office, in conjunction with the Work Program Administrator.
  • Recommend necessary revisions due to changes in funding levels.
  • Manage all District-managed programs/funding, as well as statewide-managed funding once allocated/assigned to the District.
  • Monitor the District's maintenance programming to ensure compliance with all requirements.
  • Participate in Tentative Work Program reviews.
  • Manage the District's Roll Forward program, including but not limited to, report creation, distribution, and project updating.
  • Provide quarterly updates to the District Secretary and directors and work with staff and executive management to address any potential issues.
  • Provide technical assistance to all offices on Work Program related issues.
  • Coordinate the resolution of issues with the Central Office Work Program Office, Office of the Comptroller (OOC), along with all related/affected offices within the District.
  • Provide training to District employees as needed.
  • Prepare and maintain prior and current year reports to provide management with current status on matters related to finance.
  • Manage the Work Program portion of the District's Advanced Production Plan (APP).
  • Prepare and maintain reports and graphics based on data contained in the Work Program for presentation to the District Secretary, directors, local government agencies, and officials.
  • Develop new and innovative financial analyses and reports.
  • Monitor and balance all fiscal year end activities.
  • Prepare required reports for fiscal year end close out activities, including but not limited to, roll forward, manual roll forward, and budget realignment.
  • Assist with certified forward as needed.
  • Knowledge of: The Five-Year Transportation processes, budget processes and production management processes
  • Knowledge of: The Department's budgeting, financial and fiscal procedures
  • Knowledge of: State and federal programs as they relate to work program
  • Knowledge of: Federal programs, including the Transportation Improvement Plan
  • Working knowledge of budget
  • Microsoft PowerPoint
  • Advance knowledge and skills in Microsoft Excel
  • Advance knowledge and skill in Microsoft Word
  • Skilled in: Using computers and communicating by e-mail
  • Skilled in: Developing data and presentations using Microsoft programs
  • Ability to: Understand how the financial processes of work program, budget and comptroller relate to each other
  • Ability to: Perform mathematical calculations
  • Ability to: Train department staff on work program processes, procedures, and reports
  • Ability to: Navigate and make modifications in the department's Financial Management (FM) system
  • Ability to: Interpret and apply rules, laws, and policies to day-to-day work
  • Ability to: Independently analyze data issues, develop reports and problem solve
  • Ability to: Produce multiple scenarios to resolve programming problems
  • Ability to: Brief management on work program issues on behalf of management
  • Ability to: Multi-task
  • Seven (7) years of relevant professional experience in the fields of Accounting, Engineering, Contract Administration or Development, Finance, Economics, Public Administration, Business Administration, Urban Planning, policy analysis, financial modeling, accounting, statistics, transportation financial analysis or work program development is required.
  • A Bachelor's degree from an accredited college or university in any of the above-mentioned fields can substitute for four years of relevant employment experience.
  • Health insurance (over 90% employer paid)
  • $25,000 life insurance policy (100% employer paid)
  • Dental, vision and supplemental insurances
  • State of Florida retirement package
  • 10 paid holidays a year
  • Generous vacation and sick leave
  • Career advancement opportunities
  • Tuition waiver for public college courses
  • A variety of training opportunities
  • Employee Assistance Program (EAP)
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