Work Control Coordinator - Facilities Support

Spectrum Management•Washington, DC

About The Position

Spectrum Management, LLC has been serving the Washington, D.C. metropolitan area for over 25 years and provides a comprehensive array of services that include construction management, facilities management and real estate development services. Spectrum Management is seeking a Work Control Coordinator to support company clients by maintaining office systems, coordinate site operations and provide direct facility support to Operational Management for multiple Washington, D.C. locations.

Requirements

High school diploma or GED
At least one year of relevant office management/administrative experience
3+ years of experience with data entry, sorting and reporting using Excel (formulas, formatting, etc.)
3+ years of experience with Microsoft Office Suite
Proficiency with all Microsoft Office products
Ability to analyze and synthesize information
Ability to learn quickly
Excellent organizational and time management skills
Strong attention to detail
Ability to identify errors and inconsistencies
Ability to work independently or as part of a team
Exceptional oral and written communication skills

Nice To Haves

Associates Degree.
Experience with Micromain, Salesforce, Flowpath
Facility/Building services experience a plus.

Responsibilities

Assists Tenants, Project Managers and Chief Engineers on a daily basis.
Greets and provides excellent customer service to clients and visitors.
Responds to routine questions and requests for information.
Answers, screens, and directs incoming calls to the appropriate individual.
Creates Task Orders for Contracting Officers and tenants and closes them out once work is completed.
Distributes work orders and closes out all work request tickets.
Manages and inputs information for Micromain.
Works with preferred vendors on obtaining the best price, researching other vendors for best pricing, and working with the vendors on returns/service issues.
Maintains invoices for the tenants, Contracting Officers and contractors.
Creates and maintains all monthly deliverables, and distributes morning and daily reports.
Maintains attendance records and schedules.
Maintains all certificates of insurance and sub-contracts.
Generates all preventive maintenance reports on a monthly basis.
Maintains necessary reports for Accounts Payable.
Maintains a secure office filing system.
Other duties as assigned.