Work Based Learning Coordinator

Bellevue Community College • Bellevue, WA

23d • $57,773 - $80,882

About The Position

The Work-Based Learning Coordinator (WBLC) educates and supports students and faculty in preparing for required programmatic work-based learning (WBL) and clinical experiences such as externships, field studies, practicums, and clinical rotations. This position collaborates with faculty and staff across multiple programs within the Health Sciences, Education & Wellness Institute (HSEWI) to address the unique experiential learning needs of their students. Key responsibilities include determining student eligibility and readiness for placement by verifying completion of required documentation and training; serving as the single point of contact between Bellevue College and external WBL/clinical partners; and managing onboarding processes in alignment with site-specific requirements. The WBLC plays a critical role in maintaining compliance, supporting successful student placement, and fostering strong partnerships with community and clinical organizations.

Requirements

• Bachelor's degree in related field. Any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis.
• Effective written expression using language appropriate to complexity of topic and knowledge and understanding of audience.
• Effective communication skills with internal and external stakeholders through electronic and in person methods.
• Demonstrated experience to build constructive relationships with students and co-workers characterized by high level of acceptance, cooperation and mutual regard in a collaborative and inclusive environment.
• Intermediate-level skills in word-processing, spreadsheets, video-conferencing, document management, file sharing.

Nice To Haves

• Experience in higher education.
• Experience in Web Publishing.
• Teaching or training experience.
• Experience using ctcLink (PeopleSoft).
• Experience using TargetX (Salesforce).
• Experience using Sharepoint, OneDrive, MS Teams.

Responsibilities

• Develop and maintain a secure and accurate electronic record-keeping system for student and faculty compliance documentation.
• Collect, verify, and track required documents for both students and faculty, including immunizations, background checks, health insurance, CPR certifications, Releases of Authorization.
• Criminal History Disclosure forms, and other health-related documentation.
• Track completion of site-specific training required for Work-Based Learning (WBL) and clinical supervision and placements.
• Monitor student progression and readiness for experiential learning using reports in in PeopleSoft and TargetX systems.
• Utilize platforms such as CastleBranch, CPNW, Trajecsys, and Mirion to collect and track compliance documents.
• Train students and faculty on documentation requirements and submission procedures.
• Provide documentation to industry partners upon request.
• Collect data for accreditation reports (if applicable).
• Schedule students for WBL or clinical placements.
• Submit placement documentation and required materials to clinical and WBL sites according to site-specific processes.
• Provide official notifications to students, site preceptors, and onboarding contacts confirming placement details.
• Develop step-by-step onboarding instructions to guide students through site-specific onboarding requirements.
• Interface with placement sites throughout the on¿boarding process.
• Collaborate with faculty supervisors in addressing student and placement concerns to mitigate liability and risk for both the student and the college.
• Meet one-on-one with students to provide guidance on WBL and clinical requirements.
• Visit classes and communicate via email, phone, and other channels to explain requirements and answer questions.
• Assist students in navigating obstacles related to clinical placements.
• Respond to high volume of student inquiries regarding their placement and meeting onboarding requirement.
• Develop and update informational materials such as timelines, process sheets, and training guides for students, faculty, and external partners.
• Oversee non-credit onboarding courses within Canvas learning management system, including content updates, reviewing documents for completion, and student communication.
• Collaborate with faculty and Program Chairs to develop and maintain Handbook language regarding WBL and clinical experiences.
• Perform other duties as assigned.

Benefits

• Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Number of Employees: 1,001-5,000 employees