Word Processor

Barnes & Thornburg LLP•Indianapolis, IN

3d•Onsite

About The Position

The Word Processor provides high‑quality document support for attorneys, paralegals, and administrative staff within the firm. This role is responsible for creating, formatting, and revising a wide range of legal documents in accordance with firm standards, style guidelines, and established procedures. The Word Processor ensures accuracy, consistency, and timely delivery of all work products while upholding the strictest confidentiality of client and firm information. The employee must be able to perform all essential job duties and responsibilities of this position satisfactorily and as outlined, with or without reasonable accommodations. Reasonable accommodation requests may be accommodated, absent undue firm hardship. This job description is intended to describe the general requirements of this position. As such, it is not designed to cover or contain a comprehensive listing of job duties or responsibilities required in this job. Subject to firm needs, duties and responsibilities of this position may change at any time, on a temporary or permanent basis, and with or without notice. The above is intended to describe the general content of and requirements for the performance of this job. It is not intended to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

Requirements

Demonstrated advanced technical proficiency with Microsoft Word, Outlook, Excel, iManage, Litera, AccuRoute, CCC Macros, PowerPoint, Adobe Acrobat, Visio, and other firm‑supported applications.
Strong verbal and written communication skills, including the ability to apply legal terminology appropriately and produce professional, client‑ready work product.
One to three years of relevant experience in a law firm or professional services environment, sufficient to develop familiarity with departmental procedures and work independently with minimal supervision.
Typing proficiency of 70 wpm, with the ability to prepare routine forms, reports, and correspondence from drafts or transcription.
Ability to effectively operate computer equipment and software to create, edit, and process documents with speed and accuracy.
Strong organizational and time‑management skills, with the ability to prioritize multiple tasks, manage competing deadlines, and maintain attention to detail under time constraints.
Exceptional interpersonal skills, enabling effective communication with attorneys, staff, and clients from diverse backgrounds. Must demonstrate professionalism, courtesy, and discretion when handling sensitive and confidential information.
High‑level proofreading skills, with strong command of grammar, spelling, and punctuation to ensure error-free final documents.
Demonstrated ability to learn new technology quickly, independently seeking training and opportunities to expand technical capabilities.
Ability to exercise sound judgment and initiative, managing multiple priorities in a fast‑paced, deadline‑driven environment while maintaining accuracy and composure.
Adaptability to varying working styles, administrative processes, and document requirements across multiple practice areas.
Commitment to delivering exceptional customer service to internal and external clients, maintaining professionalism in all interactions.

Responsibilities

Demonstrates advanced proficiency with core software applications, including Microsoft Word, Outlook, Excel, iManage, Litera, AccuRoute, CCC Macros, PowerPoint, Adobe PDF, Visio, and other firm‑supported technologies.
Creates, edits, formats, and proofreads complex documents, spreadsheets, and presentations with exceptional accuracy. Builds and updates Tables of Contents and Tables of Authorities and applies advanced formatting elements, including headers/footers, section breaks, styles, and numbering schemes.
Converts PDF documents to Word, applying appropriate styles and formatting to ensure accuracy, consistency, and usability.
Utilizes Adobe Acrobat to perform redactions, create fillable forms, apply markups, and manage document versions.
Performs document comparisons across multiple file types—including Word, PDF, PowerPoint, and Excel—using firm‑approved comparison tools.
Applies advanced Word functionality such as styles, numbering assistants, DocX Tools, cross‑references, indexes, mail merge, and related features to ensure properly structured legal documents.
Incorporates proper legal formatting and terminology when preparing, editing, or revising work product.
Transcribes and types dictation and prepares correspondence, memoranda, and other written materials as requested.
Manages workflow and prioritizes assignments, coordinating with other shared services and balancing multiple deadlines to ensure timely completion of all tasks.
Operates with minimal supervision, exercising sound judgment, anticipating work needs, and maintaining productivity during periods of shifting priorities or competing deadlines.
Collaborates effectively with administrative departments—including training, legal support, IT/help desk, and others—to resolve issues and complete work efficiently.
Performs other duties as assigned