WORD PROCESSING SYSTEMS OPERATOR - 48007234 (BLIND SERVICES)

State of Florida•Jacksonville, FL

6d•Onsite

About The Position

The incumbent in this position will serve as a Word Processing Systems Operator in the Division of Blind Services District 3, Jacksonville Office. The incumbent will work using a computer to type letters, reports, forms or other material from rough draft, corrected copy or voice recording and may perform other clerical duties as assigned. This position serves as a primary receptionist. The incumbent in this position may also serve as a back-up Human Resource Liaison to the Staff Assistant as needed. The incumbent may also assist with travel authorizations, reimbursements, p-card transactions, scheduling and securing travel accommodations, etc. as needed.

Requirements

Knowledge of correct spelling, punctuation and grammar usage.
Knowledge of letters, reports and tabular formats.
Skill in typing.
Ability to operate word processing equipment.
Ability to use correct spelling, punctuation and grammar.
Ability to type letters, memoranda and other standard business forms in correct format.
Ability to proofread typed material for typewritten and grammatical errors and to make necessary corrections.
Ability to plan, organize and coordinate work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
A high school diploma or its equivalent, or
One (1) to three (3) years of secretarial or clerical work experience.

Nice To Haves

An associate's degree from an accredited college or university.
A bachelor’s or master’s degree from an accredited college or university.
Vocational/technical training in the area of secretarial science or office/business studies.
One (1) to three (3) years of secretarial or clerical work experience.

Responsibilities

Type from rough draft, corrected copy or previous version displayed on a screen, using a computer.
Type from recorded dictation.
Address envelopes or prepares envelope labels, using a computer.
Gather and arrange materials to be typed, while following instructions.
Adjust settings for format, page layout, line spacing and other style requirements.
Checks completed work for spelling, grammar, punctuation and format.
Store completed documents on a computer hard drive or on a data storage medium.
Print and make copies of work.
File and store completed documents.
Collate pages of reports and other documents.
Sort and distribute mail.
Answer telephones.
Operate a duplicating machine.
Transmit work electronically to other locations.
Compute and verify totals on reports/forms, requisitions or bills using an adding machine or calculator.
Keep records of work performed.
Use data entry device, such as optical scanner, to input data into computer for revision of editing.
Prepare travel authorizations, reimbursements, processes p-card transactions, secure arrangements such as rental cards, airplanes, hotels, etc.
Perform Human Resource duties such as preparing recommendation packets, routing personnel packets, assisting with hiring/recruitment activities such as scheduling interviews, etc.
Assist with fleet (state vehicle) duties including maintenance, vehicle/mileage reports, cleanliness of the vehicle, fueling the vehicle, etc.

Benefits

State Group Insurance Coverage options+ (health, life, dental, vision, and other supplemental options)
Nine paid holidays and a Personal Holiday each year.
Student Loan Forgiveness Program (Eligibility required).
Tuition Fee Waivers (Accepted by major Florida colleges/universities).
Maternity and Parental Leave Benefits.
Retirement plan options, including employer contributions (www.myfrs.com).
Annual and Sick Leave Benefits.
Flexible Spending Accounts.
Ongoing comprehensive training provided.
Highly skilled, professional environment.