Women's & Children’s Services Coordinator

Cottage Health•Santa Barbara, CA

11d

About The Position

Santa Barbara Cottage Hospital seeks a Women’s & Children’s Services Coordinator for their Children's Supportive Services department responsible for coordinating the requirements and standards as listed by the Department of Children's Health Services (DCHS) California Children's Services (CCS) Program standards in the organization. This includes but is not limited to the oversight of all documentation of the program requirements, monitoring and updating to current all required documentation and standards and to make recommendations as changes occur and or needs arise to maintain accreditation and or to maintain the ability to be accreditation ready. Assures program compliance with regulatory agency standards and maintain essential documents required for program viability. Responsibilities include: Functions as liaison between the multidisciplinary team, departments, attending physicians, administration, and outside institutions. Leads meetings to collaborate and ensure all elements are met and report out on any deficiencies. Additional responsibilities include clerical and administrative support for the Women's Services Leadership as well as others as requested. Including providing administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction in an administrative role. Scheduling and support for administrative processes including databases and shared drives.

Requirements

Associate’s Degree
Computer literacy to include intermediate MS Word and basic Excel skills
Knowledge of reports and ability to write proficiently and manage minutes/ policies
2 years of administrative assistant or related experience

Nice To Haves

Bachelor’s Degree
Experience in project management and or data and recordkeeping
2 years of experience working with regulatory agency and or a coordinated program or in a related field, including experience with document and file budget management

Responsibilities

Coordinating the requirements and standards as listed by the Department of Children's Health Services (DCHS) California Children's Services (CCS) Program standards
Oversight of all documentation of the program requirements
Monitoring and updating to current all required documentation and standards
Make recommendations as changes occur and or needs arise to maintain accreditation and or to maintain the ability to be accreditation ready
Assures program compliance with regulatory agency standards and maintain essential documents required for program viability
Functions as liaison between the multidisciplinary team, departments, attending physicians, administration, and outside institutions
Leads meetings to collaborate and ensure all elements are met and report out on any deficiencies
Clerical and administrative support for the Women's Services Leadership as well as others as requested
Providing administrative support and develop workflow process and systems for a department and/or Department Director with minimal supervision and direction in an administrative role
Scheduling and support for administrative processes including databases and shared drives