Witness Coordinator

KMRG, LLC•Lexington, KY

11d•Onsite

About The Position

We are looking for an experienced Witness Coordinator to support the U.S. Attorney’s Office, Eastern District of Kentucky (USAO EDKY). Your scope of work includes providing comprehensive witness management assistance, coordinating travel arrangements, and handling inquiries from fact witnesses. Additionally, you will ensure witnesses' appearance at court hearings and perform general office procedures related to fact witness management. This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security. Apply today!

Requirements

Witness coordination experience preferred
Administrative experience preferred
Progressive and relevant experience
Excellent communication skills
Strong organizational skills
U.S. citizenship required since this role supports the U.S. federal government

Nice To Haves

Bachelor’s degree preferred

Responsibilities

Provide witness management assistance prior to, during, and after trial
Work directly with fact witnesses to ensure their appearance at court hearings and trials
Field phone calls and inquiries from fact witnesses regarding court appearances and expense reimbursement
Initiate contact with fact witnesses to notify them of court appearance dates and times
Coordinate travel arrangements for fact witnesses, considering special circumstances or needs
Use judgment to determine when to notify AUSAs of special circumstances or needs of fact witnesses
Confer with AUSAs concerning special needs and circumstances of fact witnesses when appropriate
Arrange travel and lodging for fact witnesses according to Department of Justice and USAO policies
Complete and submit documentation for special travel authorizations and obtain prior approvals
Ensure fact witnesses receive all necessary travel documents and court appearance information
Meet with fact witnesses upon arrival to court and provide courtroom orientation
Accompany fact witnesses to court and ensure a safe waiting area is available
Collect necessary documentation and signatures for fact witness reimbursement
Prepare and submit documentation for fact witness reimbursement, including witness vouchers
Furnish requested information concerning pending and completed fact witness vouchers
Assist USAO Cardholder in reconciling the Government Travel Account by gathering required documentation
Coordinate with the Court, Probation, Pretrial, U.S. Marshals Service, and investigative agencies as needed
Perform general office procedures related to fact witness management, including file and database maintenance
Track hearings, trial dates, grand jury, and scheduling conferences
Perform other administrative and logistical fact witness management duties as required or assigned