Wellness & Benefits Coordinator

City of Haines City • Haines City, FL

133d

About The Position

Under the direction of the Finance Director, performs assigned duties to support the administration and oversight of the City's comprehensive benefit offerings. The coordinator is responsible for the day-to-day administration of employees' benefits, such as health insurance plans, retirement plans, and wellness programs. This role requires strong communication skills with employees, third-party providers, and insurance brokers.

Requirements

• Bachelor's Degree in Human Resources, Public Administration, Organizational Development, Health Care, or a related field.
• Two to five (2-5) years of benefits administration experience.
• Group Benefits Associate (GBA) designation preferred or required within 18 months.
• Certified Employee Benefit Specialist (CEBS) required within 36 months of obtaining Group Benefits Associate (GBA) designation.
• Excellent oral and written communication, organizational, and analytical skills.
• Ability to read and understand Federal and State regulations, and City policies and procedure manuals.
• Ability to communicate and professionally present oneself, and can successfully work with confidential information.
• Ability to work under high demands, short time constraints, and the pressure of a fast-paced work environment.
• Ability to remain up-to-date on Federal, State, and City regulations, best practices, and policies affecting department activities.
• Ability to establish and maintain effective working and professional relationships with City and other public employees, public officials, contractors, consultants, vendors, media, and the general public.
• Ability to perform basic mathematical equations necessary to perform budget, benefits, and procurement analyses.
• Ability to use Microsoft Office (e.g. Word, Excel, PowerPoint, etc.).

Responsibilities

• Performs duties necessary to support the administration of multiple employee and retiree benefit programs, specific to group healthcare insurance, retirement, wellness, and other ancillary benefit plans.
• Responsible for oversight of all information entered into the employee benefits database, billing reconciliation to payroll deductions and benefit provider invoices.
• Ensures benefit policies remain compliant with set laws and regulations such as Affordable Care Act (ACA) and Employment Retirement Income Security Act (ERISA); keeping detailed records and proper completion of related forms in coordination with broker of record.
• Collaborates with Director on planning and coordinating events, marketing efforts, research into new benefits, cost saving strategies, and other objectives that enhance the effectiveness of benefits programs.
• Engages with employees and retirees on explanation of benefits providing guidance on enrollment procedures in consultation with vendors as necessary.
• Coordinates training education programs for all City employees/retirees to cover benefit and wellness programs in collaboration with provider in collaboration with Director and vendor.
• Creates and distributes effective communications to employees and third-party benefits administrators related to educations sessions, open enrollment, annual health fair, and wellness topics in collaboration with Director.
• Functions as HIPAA Privacy Officer and Assists with compliance issues with Section 125 Cafeteria plan, Consolidated Omnibus Budget Reconciliation Act (COBRA), the Affordable Care Act (ACA), and the Internal Revenue Service (IRS).
• Assists with the collection of essential data to actuary to include census with demographics and financial status of the City's Self-Funded Health Plan for submission of the Government Accounting Standard Board (GASB/OPEB), Medicare Part D, and submission of health fund to the state to comply with Section 112.08.
• Coordinates and applies for the retiree Drug Subsidy (RDS) annual Medicare Part D Subsidy for processing the application and reimbursement.
• Performs additional duties as assigned.

Benefits

• Equal opportunity employer
• Drug-Free Workplace

What This Job Offers

• Industry: Executive, Legislative, and Other General Government Support
• Education Level: Bachelor's degree
• Number of Employees: 251-500 employees