Summer Welfare Manager NJ

MLA•Mahwah, NJ

17d•$900•Onsite

About The Position

The MLA Welfare Manager is a full-time, seasonal position (mid-June through mid-August) with MLA Move Language Ahead, which is the trade name of Go Languages Worldwide Ltd in the UK and Study World Corp in the US. As the Welfare Manager, you would be working under the direct supervision of the Center Director. The Welfare Manager is responsible for the care, safeguarding, and welfare of students at MLA Summer Centers. You would need to liaise with others on campus to ensure that any concerns or dangers are highlighted and avoided. This position is required to reside on campus in company-provided housing and monitor the safety and well-being of international high school students attending our cultural immersion program. Position Overview Responsible for student welfare and safeguarding Reports to Center Director Employment from end of June – beginning of August 6 working days per week 1 day off per week

Requirements

Positive outlook
Enthusiasm
Excellent organization skills
Ability to work long hours in a high-pressure environment
Passion for the safety and wellbeing of youth
The successful candidate must have a high school degree or equivalent.
Good interpersonal skills and can thrive in the high-pressure environment of an exciting international summer school.
Must represent MLA Move Language Ahead's values and model those values to your team, university staff, attraction vendors and clients.
Demonstrated experience in looking after youth
Ability to multi-task
Excellent communication (verbal and written)
Attention to detail
Self-motivation
Ability to establish excellent relationships with our clients, specifically the Group Leaders who bring their students from abroad
Aptitude to effectively use Microsoft Word and Excel
Ability to be pleasant, polite, and cooperative with fellow employees, vendors, and guests
Must hold a valid US Driver's License, as occasional local errands and other non-student transport may be required (US Centers only)

Nice To Haves

Associate or bachelor's Degree
Prior work experience as a manager
Prior work experience with an MLA summer center or youth camp
First Aid certification

Responsibilities

Attend all required, paid training/induction meetings prior to the start of a session
Review itineraries and become knowledgeable with all aspects of the program
Complete any required training sessions/courses as directed
Review the Center Set-up Guide
Become familiar with the MLAEasy Center Management software
Communicate with the center staff regarding move-in, training, and any other pre-program information
Help maintain a clean, organized, and professional Center Office
Review all details pertaining to the day-to-day center welfare operations and ensure all program components are properly planned and delivered
Attend all meetings with Group Leaders in support of the Center Director
Work in conjunction with the Director of Studies to confirm the student attendance in the tuition program
Attend regular meetings with Campus Partners, as requested, which may include Conference Services, Dining Services, and Public Safety to ensure the program is running smoothly and the needs of our group leaders and student are being met
Read and understand the MLA Welfare Manual and Staff Handbook, and be fully acquainted with our policies for the welfare and protection of students
Be aware of safeguarding duties, including all local, state and federal laws regarding minors
Ensure that all MLA and campus policies for the welfare and protection of children are understood by students and adhered to by all staff
Constantly monitor student and staff safety and welfare, addressing any concerns promptly and effectively
Support the Center Director in establishing and effectively communicating with staff and guests site-specific emergency evacuation and preparedness plans
Address any student or staff concerns, keeping a log, report to the relevant persons involved and follow up with a record of the outcome
Ensure that each student’s cultural, religious and dietary needs are met and respected
Act as a Group Leader for individual students if necessary; Duties may include ensuring their welfare, be on hand if they need help, airport transfers, and wake-up calls
Establish and effectively communicate to staff and guests site-specific emergency evacuation and preparedness plans
Maintain 24-hour on call emergency assistance for the Center
Assist Center Director for any Authorized Student Pick-Up requests, ensuring proper documentation is received and recorded
Help students to adjust to life in a new culture and to understand information concerning personal safety
Liaise with the Medical Doctor regarding any welfare related matters
Oversee the MLA Health and Safety Protocol for the center
Undergo risk assessments of all campus facilities used by our program
Keep all program risk assessments organized and up to date
Be knowledgeable on how to respond and/or escalate on- and off-campus health and safety matters
Coordinate all student and employee care with the MLA Medical Doctor on site
Work with the Center Director to ensure that what has been sold to the guests is being provided by the center
Participate in a comprehensive Center induction to all new guests within 24-hours of arrival
Follow-up with MLA Activity Staff to verify all guest inquiries are handled promptly and effectively
Confirm the student and Group Leader handbooks are available and the contents are being adhered to
Participate with the staff in the preparation of the site to include creation of bulletin boards, signage, itineraries, welcome packets, and activity programs
Oversee all MLA campus signage to ensure students can clearly find their way around campus and have access to important phone numbers and emergency information
Direct the set-up of student rooms where needed by distributing linen, arranging furniture, and preparing keys
Collaborate with the Center Administrator to ensure a correct rooming list has been provided to the Center in accordance with the Center contract and student needs
Conduct guest room inspections to verify the rooms are clean and up to the standards of MLA
Help complete the Airport Transfer Check within the MLAEasy software to ensure all airport transfers have been booked and confirmed correctly
Maintain accurate lists of students’ medical needs, histories, and dietary requirements
Attend regular staff meetings to maintain good communication and positive morale
Maintain the Master Center Excel file with detailed housing, dining, and facilities usage
Assist the Activity Manager with the booking and confirming of extra excursions
Oversee the maintenance requests by Group Leaders and students and ensure they are communicated and completed by the campus partners
Administer the collection and distribution of the student passports and security deposits
Oversee reporting of campus damages and collecting security deposits when necessary
Participate in the end-of-program staff evaluations and program report
Provide daily maintenance on the Center Notice Board to ensure accuracy and clear communication
Develop a good business relationship with the college/university to ensure group leader and student needs are met
Act as the main point of contact to the dining hall ensuring dietary needs of students and staff are taken care of
Provide support for all direct reports and subordinates when necessary
Maintain regular communication with the Operations Manager and/or the Head Office
Use company provided communication channels for all business correspondences including phone (in UK centers) and company email
Develop and maintain open lines of communication with Group Leaders
Support MLA Welfare Managers at other centers when required
Work with vendors to ensure strict student welfare and safety measures are taken
Assist the Center Director to ensure grievance and disciplinary procedures are adhered to
Liaise with Director of Studies to ensure all students are present in class and follow standardized communication procedures for absent students
When directed, attend off-campus excursions and assist Activity Leaders with supervision of students
When directed, attend the mini breaks to monitor guest and staff conduct and to support the program when necessary
Make decisions while on excursions regarding the safety and welfare of our guests
Confirm all meals scheduled off campus included all dietary needs and requests
Maintain a visible presence at the Center
Work with the Director of Studies to locate students who are late/absent from the lessons and discover why they were not present; refer students with illness to the Medical Doctor
Make regular visits to the dining hall during mealtimes to interact with the guests and confirm operations are running smoothly
Work with dining services to ensure all food is properly labeled and special dietary meals are available for students to meet their specific needs
Coordinate student birthday celebrations with the MLA staff and Group Leaders
Serve as the Manager on Duty for all scheduled swimming events
Maintain a visible presence at the Center Residence Hall
Work with the Night Guardian in ensuring the Center’s rules are being upheld regarding the quiet hours and lights out
Meet with students who violate the Center's rules regarding quiet hours and lights out
Support the Night Guardian in the event any issues arise requiring that more than one person be present; act as the primary manager on call during Night Guardian shifts