Weekend Program Assistant (28574)

OTTAWA UNIVERSITY•Overland Park, KS

8d•Onsite

About The Position

Ottawa University (established in 1865), one of the oldest private liberal arts universities in the United States, is a multi-campus system serving approximately 4000 students through its campuses in Kansas (Ottawa, Kansas- Residential Campus and Overland Park, Kansas- Adult Programs); Arizona (Surprise Residential Campus and OUAZ Adult Programs); Wisconsin (Brookfield Adult Programs); and our OU ONLINE PROGRAM based out of Overland Park, Kansas. Ottawa University is a regionally accredited, church-related, private university that strives to integrate faith, learning, and life in the academic experiences of students. JOB SUMMARY Provides support and assistance to weekend program operations to weekend graduate classes at the Kansas City campus, generally held from Fridays to Sundays. Position will work up to 6 times per calendar year; or more as program grows and has need for additional support. Must be available to work during weekends identified below in 2026. 2026 Weekend Program Dates: DBA/MSN January 23-25, 2026 EMBA May 8-10, 2026 DBA/MSN May 15-17, 2026 EMBA August 28-30, 2026 DBA/MSN September 11-13, 2026 MSCS/MSN3rd September 18-20, 2026 Weekend Program Hours: Up to 29 hours ESSENTIAL FUNCTIONS OF THE JOB (provide list of items which are essential to effective outcomes in this role): Requires presence for established schedule during program weekends. Responsible for placing a high priority on service to students assuring "top notch" customer service. Interfaces with others via telephone, computer, and in person. Duties associated with weekend programming in this role: sign and classroom prep, provide campus tours, check-in/door support for arriving students, snack/coffee/tea prep and refill, meal host/guide, maintain attendance sheets, close out the day/setup for following day, haul items from conference center to OU office building, audio visual support. Position must maintain effective working relationships and understand the job responsibilities and obligations of those with whom you work. Must support the work of other staff members and create a sense of “team” within the Unit. Provide a positive and efficient service and support to all aspects of program support. Other duties as assigned STANDARD UNIVERSITY EXPECTATIONS: Model and encourage collaboration among University departments assuring effective communication and operations. Understand the University’s policies and, procedures, and exercise good judgment accordingly. Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics. Provide leadership through conduct, attitude, and professionalism. Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University. Be mindful and supportive of the overall Mission of Ottawa University. Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community. NOTE This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship. Ottawa University is committed to equal employment opportunity and does not unlawfully discriminate in recruitment or employment on the basis of race, age, sex, color, religion, disability, national origin, sexual orientation, genetic information, or any other characteristic protected by law.

Requirements

NA
Prior work experience assisting and/or providing service to customers preferred.
Excellent communication skills.
Knowledge in the use of computers.
Works cooperatively with others.
Requires accuracy, organization and attention to detail.
Reliability and Dependability a must.

Responsibilities

Requires presence for established schedule during program weekends.
Responsible for placing a high priority on service to students assuring "top notch" customer service.
Interfaces with others via telephone, computer, and in person.
Duties associated with weekend programming in this role: sign and classroom prep, provide campus tours, check-in/door support for arriving students, snack/coffee/tea prep and refill, meal host/guide, maintain attendance sheets, close out the day/setup for following day, haul items from conference center to OU office building, audio visual support.
Position must maintain effective working relationships and understand the job responsibilities and obligations of those with whom you work.
Must support the work of other staff members and create a sense of “team” within the Unit.
Provide a positive and efficient service and support to all aspects of program support.
Other duties as assigned
Model and encourage collaboration among University departments assuring effective communication and operations.
Understand the University’s policies and, procedures, and exercise good judgment accordingly.
Assure that University and student information is managed in a confidential and ethical manner in accordance with the University’s Code of Conduct and Ethics.
Provide leadership through conduct, attitude, and professionalism.
Represent the University to students, external groups, faculty, and staff in a way that reflects positively on the University.
Be mindful and supportive of the overall Mission of Ottawa University.
Exercise Inclusivity in your daily actions accruing alignment within expectations of the University’s Mission Statement and Statement of Inclusion, Openness, and Community.