Wedding and Special Events Manager (Salary)

Human Resources Team•Waimea, HI

About The Position

Are you passionate about creating unforgettable memories and dream-like events? As our Wedding & Special Events Manager, you’ll be the architect behind the most magical moments, from enchanting weddings to special event celebrations. You’ll take the reins on everything from initial inquiries to flawless event execution, ensuring every detail exceeds client expectations. Your goal will also be to craft extraordinary experiences while driving revenue growth and keeping our resort a top destination for unforgettable celebrations.

Requirements

Passion for event planning and a knack for creating unforgettable experiences
A strong sales mindset and the ability to close the deal
Excellent communication and negotiation skills
A keen eye for detail and creativity
Proven experience in managing events and working cross-functionally with teams
Ability to prioritize and organize workload to ensure deadlines are met.
Able to manage stressful and challenging situations.
Able to stand and walk up to 3 hours in a day to meet with clients, conduct tours, meet with departments and attend meetings.
Able to sit at a desk to do administrative duties.
Travel on airplanes; carry luggage and sales and marketing material occasionally.
Lift, carry, push, and pull up to 50 lbs.
Must be able to work schedule determined by the Director of Catering & Conference Services
Must be able to work long and irregular hours as needed.
Must be able on occasion to work in excess of 40 hours per week.
4 year college with degree; or minimum 3 years related hotel sales and services experience.
Must be personable, tactful, patient, tolerant, assertive, respectful and self-motivated.

Responsibilities

Meet with clients in person and over the phone, and transform visions into reality. Finalize bookings, write captivating proposals, and craft personalized event agreements, while upselling to maximize revenue.
Oversee every detail of events from set-up, entertainment, food, and more, ensuring everything is perfectly aligned with client expectations and resort standards.
Collaborate on implementing new ideas for weddings and special events, from breathtaking theme parties to curated menus and show-stopping entertainment.
Conduct impactful site inspections that inspire potential clients to say “yes!” to our venue. Create a winning inspection strategy that leaves a lasting impression.
Be an expert in initiating client contact, qualifying leads, following up, negotiating, contracting, and delivering exceptional service every step of the way.
Make every guest feel like royalty by delivering impeccable service and ensuring their event is a magical experience.
Build strong relationships with our operational departments to ensure flawless support and execution for every wedding and event.
Craft and review proposals and contracts that strike the perfect balance between client satisfaction and resort profitability.
Stay up to date on the latest wedding trends and offerings while keeping a keen eye on what’s operationally feasible.
Attend industry events and bridal shows to promote our venue as the premier destination for weddings and special events.
Step in to assist with corporate and convention groups when needed and help train and develop fellow team members in the Catering & Convention Services department.
Entertain clients and build long-lasting relationships to drive future business opportunities.
Assist in other duties as assigned.
Actively participate in industry and community initiatives.
Participate in creating catering and wedding initiatives to drive business and top line revenue.
Represent Mauna Kea Resort in a professional, respectful manner.
Attend resort management meetings.