Wedding & Event Coordinator

Buffalo and Erie County Botanical Gardens•Buffalo, NY

1d•Onsite

About The Position

Our venue isn’t just a backdrop - it’s a living, breathing conservatory filled with lush greenery, warm glasshouses, and unforgettable moments. From romantic weddings to corporate celebrations, we help create memories that last a lifetime. Now, we’re looking for someone who can help us make the magic happen.

Requirements

Have an Associate’s degree (or equivalent experience) in hospitality or related field
Have at least 1 year of wedding/event planning experience
Thrive in fast-paced environments without missing details
Love timelines, checklists, and color-coded spreadsheets
Are self-motivated, reliable, and team-oriented
Have strong written & verbal communication skills
Are creative, calm under pressure, and solutions-focused
Have solid computer skills (Microsoft Office + social media platforms)
Care deeply about diversity, equity, inclusion & accessibility

Nice To Haves

genuinely love mission-driven work and collaborating with passionate teams

Responsibilities

Coordinate Stunning Weddings & Events
Lead client meetings, build thoughtful event plans, manage bookings software, and ensure every detail is buttoned up (literally and figuratively).
Answer emails and calls promptly and kindly
Build warm, lasting relationships with clients and vendors
Solve problems creatively (because events always keep you on your toes)
Send thoughtful thank-you notes and follow-ups
Set up and break down tables, chairs & décor
Lift and move items up to 50 lbs
Work in warm, humid greenhouse environments and outdoors
Stay energized during evenings, weekends & holidays
Assist with venue tours to book new clients
Collaborate with Marketing on social posts, blogs & brochures
Help drive glowing online reviews
Work cross-departmentally to support fundraising and community events