Wealth Management Operations Assistant

Fremont Bancorporation•Fremont, CA

8d•$28 - $35

About The Position

Fremont Bank — one of the Bay Area’s most respected and long-standing financial institutions — is seeking a strategic, hands-on professional to join and help advance our Trust Services team. This is a high-impact opportunity to contribute to the success of a mission-driven organization committed to excellence, community service, and strong client relationships. If you're energized by purpose-driven work, collaboration, and delivering meaningful results, we’d love to connect. Why Fremont Bank? Founded in 1964, Fremont Bank is one of the oldest independently owned banks in the Bay Area and has been consistently recognized as a Top Workplace for the past 15 consecutive years. Our foundation is built on relationships — with our clients, our associates, and our communities. We offer: A people-first culture grounded in inclusion and excellence Deep community involvement and local reinvestment A mission-driven workplace where values and performance go hand in hand The Fremont Bank Way Full-Service Banking with comprehensive financial solutions, advanced technology, and exceptional service No-Compromise Approach — we help clients get to "yes" Core Values: o Go above and beyond for clients o Foster a supportive and empowering environment for associates o Deeply invest in the well-being of our local community Position Overview Under limited supervision, the Wealth Management Operations Assistant supports all aspects of the Wealth Management department’s operations and administration. The primary objective of this role is to enter and update records, arrange for the evaluation, transfer, and protection of assets, and coordinate operational functions with internal and external sources.

Requirements

Associate Degree or equivalent related experience.
Minimum of two years of administrative experience within the Wealth Management or Financial Services Industry.
Advanced proficiency with Microsoft Word, Excel, PowerPoint and Internet Explorer.
Problem solving skills, motivated self-starter, energetic, organized and detail oriented.
Excellent written and verbal communication skills.
Excellent customer service skills.
Innovative and ability to prioritize and multi-task.
Willingness to attend various trust related courses, be flexible and willingness to learn.

Responsibilities

Provide administrative support to the Director of Wealth Management Operations on all accounts.
Open/Close accounts in the trust accounting system.
Perform client maintenance for accounts.
Assist clients in the absence of the Trust Administrator.
Pay bills for clients, process wire transfers, prepare discretionary & termination memos.
Work with Trust Operations in the administration of accounts.
Perform various support duties such as answering phones, copying documents, preparing overnight or express mail forms, etc.
Acts as a backup to the Trust Administrator and supports the Trust Officer’s administration of investment management agency, custody, and personal trust accounts.
Executes instructions from the Director of Wealth Management Operations.
Performs routine tasks independently including making disbursements (e.g., wiring funds, paying bills), processing receipt of funds, and establishing, maintaining, and closing accounts.
Maintains trust account records by obtaining and updating account inventory values, account assets, and account relationship information.
Monitors substantive account activity issues (e.g., audits, overdrafts, etc.) ensuring compliance with established procedures, rules, and regulations.
Proactively assists clients with account needs and communicates with clients, beneficiaries, portfolio managers, attorneys, CPAs, and other professionals regarding account issues.
Provide support for the New Account Committee (NAC) by compiling the agenda, taking and maintaining the minutes, and preparing reports.
Prepares and maintains various reports, e.g., Fiduciary Assets Report, Fee Report, Budget report, etc.
Prepares monthly reconciliation of trust assets.
Prepares monthly reconciliation of the Trust WIP general ledger.
Assists in special projects on an as needed basis.
Occasionally prepares various reports for Investment Services.
Involved in the Vendor Management documentation process.