Wealth Management Compliance Assistant

PrimeLending • Dallas, TX

6d

About The Position

Responsible for assisting Administrators and Compliance Officer by providing administrative assistance, handling customer requests, and assisting with special projects within the department. Assist trust clients/beneficiaries. Responsible for administrative tasks related to trust accounts including, but not limited to: monitoring account balances, preparing correspondence, verifying transactions, etc. Collects and prepares data and reports for various needs in the wealth management department.

Requirements

• High School diploma, general education degree (GED), or equivalent required.
• 3 to 5 years of related experience in a financial services company.
• Must have a professional demeanor with excellent interpersonal and communication skills, both verbal and written.
• The ability to work under pressure, meet deadlines and multi-task is essential.
• Strong computer skills; must be proficient with Word, Excel, and Power Point.
• Superior time management, organizational and problem-solving skills with strong attention to detail.

Nice To Haves

• Bachelor’s degree in Business or related field preferred.
• Prior experience in wealth management is strongly preferred.

Responsibilities

• Answer telephone and route calls to appropriate party; provide information to authorized individuals.
• Greet visitors, ascertain nature of business, assist when appropriate, or escort visitors to appropriate person.
• Assist with opening new accounts to include the following: Prepare documentation for new client accounts.
• Complete account set up documents, agreements and transfer paperwork.
• Perform US Patriot Identification Verifications, utilizing LexisNexis.
• Track missing documents on US Patriot Document Tracking Report.
• Close accounts, distribute funds and assist with the transfer of assets.
• Perform administrative tasks for trust accounts including but not limited to the following: Assist administrator in taking care of customer’s needs and requests.
• Prepare documentation for Trust Administrative Committee.
• Review and route incoming mail.
• Prepare outgoing correspondence.
• Prepare trust account transactions- deposits, contributions, payment of invoices, checks and wire transfers.
• Input data. on trust accounting system as needed.
• Monitor daily account balances.
• Review and perform necessary tasks pursuant to tickler system.
• Complete necessary forms for file maintenance, account closings, etc.
• Verify all transactions to client’s accounts to ensure correct posting.
• Assist with annual account reviews.
• Verify cash balances prior to fees being released.
• Coordinate the tracking of Fiduciary/ Personal Income Tax returns to ensure they are completed by the filing deadline.
• Print and review various Compliance reports: OFAC report, Overdraft report, Maintenance reports, FinCEN report, etc.
• Assist with preparation and gathering of data for the agenda that will be presented at Trust Administrative Committee meetings and prepare the minutes for the meetings.
• Assist with the preparation of data for quarterly Director’s Trust Committee meetings.
• Help with the collection and preparation of data for Audits and Exams.
• Assist with preparing marketing material, including presentations.
• Assist with account research and resolve operational issues.
• Print reports for committees as requested.
• Assist with tracking pending documents on Document Tracking Report.
• Perform other duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED