Warrants Office Manager

Brazoria County

41d•$26 - $28

About The Position

Under general supervision, performs various advanced staff support duties and manages a variety of confidential and complex office activities within the Sheriff's Office. Example of Duties ESSENTIAL FUNCTIONS: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. Employees are required to be in attendance and prepared to begin work at their assigned work location on the specified days and hours. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Requirements

High school diploma or equivalent
At least three years' experience in advanced staff support in law enforcement administrative, OR an equivalent combination of education, training, and experience.
Valid Texas Driver's License
Knowledge of: County and state legal principles, practices, procedures regarding the court system; Public information rules and procedures; Records retention rules and procedures; Civil process laws and procedures; Criminal process laws and procedures; Legal terminology; Modern office procedures and equipment; Department policies, procedures and regulations covering specific areas of assignment.
Skill in: Communicating effectively, both orally and in writing; Maintaining strict confidentiality; Establishing and maintaining cooperative working relationships with judges, managers, supervisor, employees, external public agencies and organizations, attorneys, teachers, bonding companies and the general public; Using initiative, discretion and decision making within established procedures, guidelines and rules; Defining problems, collecting data, establishing facts and drawing valid conclusion; Performing various mathematical calculations; Performing effectively under stressful working conditions; Providing effective customer service; Multitasking; Operating a personal computer and various software applications.

Responsibilities

Carry out the Sheriff's Mission and vision and adhere to the Office's Core Values; Trust, Service, Community
Cultivates high morale and team culture within the Special Services Unit;'
Performs all services at a high-level and is customer-service oriented
Ensures all activities are conducted in compliance with federal, state and local laws, as well as rules and regulations outlined in the Brazoria County Sheriff's Office manuals and County Policy and Procedure manual
Provides supervision and guidance to other warrant division personnel
Provides administrative assistance to Special Services Lieutenant
Assembles and compiles basic data for reports or presentations from established sources as directed
Performs receptionist duties by receiving calls from members of the public, responding to inquiries, providing information within scope of responsibility and referring calls to other co-workers as appropriate
Performs general office work, including routine filing, copying and data processing
Types at least 60 words per minute and remains competent and up-to-date in the use of all major Microsoft Office Applications
Prepares and processes and/or reissues a variety of legal documents, such as warrants, subpoenas, protective orders, and temporary restraining orders; workload focuses primarily on civil processes (i.e. writs of possession, writs of execution, writs of garnishments and writs of sequestration) and citations (i.e. suits, small claims, justice suits and criminal investigations)
Assists warrant and civil clerks when necessary by distributing papers to the correct patrol deputies and monitoring the recall of outdated warrants from various courts so as to ensure that citizens are not unnecessarily arrested or detained
Prepares tax sale documents for sales of real and personal property legally confiscated by the County
Prepares legal notices of citations and legal actions by arranging for posting in public places or publication in media; serves civil or small claims actions/paperwork to citizens involved in law suits
Cultivates high morale and teamwork among deputies and reports or resolves problems regarding morale, personality conflicts, or conduct to immediate supervisor
Conducts monthly validations for NCIC/TCIC warrant entries
Performs other duties as assigned

Benefits

Government Pension through TCDRS with 7% fixed interest and a county match of 2:1 at retirement
we do not pay into Social Security but instead contribute to a 457 Deferred Compensation Plan as an additional savings for retirement (AUL)
Excellent medical/dental insurance (Aetna) for employees and dependent coverage rates
Free employee health clinic and free tele-health services
Section 125 Cafeteria Plans including- Aflac, Humana and others
free LTD
free Life Insurance coverage up to $200 (age reduction); with AD&D
Employee Assistance Program for all employees and any member of household
14 paid holidays, vacation and sick benefits
At retirement, a free paid up $50K Life Insurance policy
a 401h retiree medical reimbursement plan, free access to our employee health clinic