Warehouse Project Coordinator for Tradeshows & Events

MSM Inc.•Webster, NY

124d•$22 - $28•Onsite

About The Position

Warehouse Project Coordinator for Tradeshows & Events Key Responsibilities Inventory Management: Maintain accurate and up-to-date inventory of client-owned assets. Reconcile items during outbound shipment and upon return from shows. Inspect all properties for damage or wear, document findings, and initiate repair or replacement processes. Ensure all items are properly cleaned, organized, and stored according to company and client standards. Project Coordination & Execution: Interpret pick lists in conjunction with CAD drawings, service layouts, and graphics elevations. Assist in pre-show staging and test-fitting of exhibit properties, particularly fabric graphics. Identify discrepancies in graphic dimensions, hardware selection, and structural feasibility. Coordinate across departments (design, graphics, project management) to resolve issues preemptively. Light Construction & Technical Setup: Use basic tools to build, modify, or troubleshoot exhibit components during staging. Verify that setups match technical drawings and can be efficiently installed on-site. Packing & Property Protection: Safely pack properties of varying sizes and shapes to ensure secure transit. Apply proper materials, padding, and crating methods to minimize risk of damage during shipping. Verify that all items are labeled, documented, and prepared according to shipping and company requirements. Technology & Communication: Use project management software to track tasks, timelines, and asset status. Maintain active communication via Microsoft Teams, email, and project management platforms across multiple departments. Document setup processes and share learnings to support continuous improvement If you are an energetic relationship-builder with hands-on tradeshow and event experience—and a passion for delivering extraordinary brand experiences—we encourage you to apply and help create memorable moments for our clients.

Requirements

Experience with inventory management systems; strong attention to asset tracking and condition reporting.
Mechanical aptitude; comfortable with tools and general construction principles.
Ability to read and interpret CAD blueprints, elevations, and technical layouts.
Strong organizational and time-management skills; thrives in deadline-driven environments.
Comfortable with technology including Microsoft Teams, email, and project management platforms.
Detail-oriented mindset with a proactive, problem-solving approach.
Capable of working independently and within a team to meet high client expectations

Nice To Haves

Prior experience in the trade show or event production industry is a strong plus.

Responsibilities

Maintain accurate and up-to-date inventory of client-owned assets.
Reconcile items during outbound shipment and upon return from shows.
Inspect all properties for damage or wear, document findings, and initiate repair or replacement processes.
Ensure all items are properly cleaned, organized, and stored according to company and client standards.
Interpret pick lists in conjunction with CAD drawings, service layouts, and graphics elevations.
Assist in pre-show staging and test-fitting of exhibit properties, particularly fabric graphics.
Identify discrepancies in graphic dimensions, hardware selection, and structural feasibility.
Coordinate across departments (design, graphics, project management) to resolve issues preemptively.
Use basic tools to build, modify, or troubleshoot exhibit components during staging.
Verify that setups match technical drawings and can be efficiently installed on-site.
Safely pack properties of varying sizes and shapes to ensure secure transit.
Apply proper materials, padding, and crating methods to minimize risk of damage during shipping.
Verify that all items are labeled, documented, and prepared according to shipping and company requirements.
Use project management software to track tasks, timelines, and asset status.
Maintain active communication via Microsoft Teams, email, and project management platforms across multiple departments.
Document setup processes and share learnings to support continuous improvement