Warehouse and Purchasing Coordinator

ATS Companies•Louisville, KY

About The Position

We’re looking for a highly organized, detail-oriented professional to join our Louisville, KY team as a Warehousing and Purchasing Coordinator. This role supports a range of operational functions, including procurement, warehousing, RMA processing, resale and collections, inventory management, and vendor relations. Success in this position requires strong multitasking abilities, proficiency in Microsoft Office, and familiarity with accounting software. The ideal candidate will be a proactive problem-solver with excellent communication skills and the ability to collaborate effectively across departments to drive smooth and efficient operations. to coordinate with cross-functional teams to ensure efficient business operations.

Requirements

Excellent organizational, communications, and interpersonal skills
Ability to work on mid-to-long-term projects and still react to unanticipated demands for your time (customer phone calls, team support requests, etc.)
Proficient in data entry
Strong analytical skills
Strong time management and organizational skills
Ability to work independently and unsupervised
Ability to lift 50lbs on occasion
Ability to climb or balance on a ladder, stoop and kneel
Ability to work in diverse temperatures
Ability to reach with hands and arms without limitations
Must be able to work extended hours as business needs demand
3+ years of experience in procurement, inventory control or warehouse coordination
Proficiency in data entry office software, such as Microsoft Office Suite or equivalent tools
Strong organizational and multitasking skills
Detail-oriented with a high level of accuracy in work
Excellent written and verbal communication abilities

Nice To Haves

Familiarity with ERP systems is a plus
An understanding of Building Mechanical, Control Systems, and Security Systems is a plus

Responsibilities

Coordinate the purchasing process, including vendor management and order placement for all ATS Integrated departments.
Monitor inventory levels and generate purchase orders to maintain optimal stock levels for all ATS Integrated departments
Support negotiations with suppliers to secure the best pricing, terms, and delivery schedules
Track incoming shipments and ensure timely delivery of goods. Communicate and maintain record keeping of delivery information with all departments.
Oversee inventory management for all ATS Integrated departments and ensure accurate inventory records are maintained within the accounting system
Organize and coordinate storage layouts for job bins to optimize space and accessibility
Implement and enforce warehousing procedures to maintain product quality and safety
Conduct periodic inventory audits and reconcile inventory discrepancies
Manage the return and replacement process for defective or damaged goods for all ATS Integrated departments.
Liaise with internal teams and external suppliers to resolve RMA issues promptly
Maintain detailed records of RMA transactions and report on trends or recurring issues
Assist all ATS Integrated customers in the resale of products and consumables
Maintain accurate records of material only resale activities and pricing adjustments
Collaborate with the sales team to identify potential material only resale opportunities
Generate and issue invoices for all material only resale orders accurately and on time
Review material resale only billing statements to ensure compliance with company policies and procedures
Address customer inquiries related to material only billing and support resolution with the appropriate department
Reconcile material only resale billing records with financial reports for accuracy and consistency
Monitor accounts receivable for all material only resale orders and follow up with customers to ensure timely payments
Resolve material only resale billing discrepancies and disputes in collaboration with the appropriate department team
Prepare and issue letters or collection notices when necessary for material only resale
Provide regular updates to management on collection status and outstanding accounts