Warehouse Administrator

Alfred Group•Los Angeles, CA

1d•$26•Onsite

About The Position

The Alfred Distribution & Delivery Administrator serves as the key link between cafe teams and the warehouse/logistics operation, ensuring supplies move accurately and on schedule across all locations. This role is responsible for packing and preparing weekly deliveries, supporting and coordinating the driving team, and helping maintain smooth day-to-day warehouse operations. Working closely with the Logistics & Inventory Manager, the Administrator will monitor inventory levels, reorder low-stock items, receive incoming shipments, and support special projects such as product rollouts, warehouse organization, and new cafe launches. Initial onboarding and training will take place at Alfred headquarters in West Hollywood as operations transition into the new facility.

Requirements

Availability to work Monday through Friday, 7:30 AM to 4:30 PM.
Flexibility to work overtime as business needs require.
Reliable transportation and a valid driver’s license.
Positive, dependable, and solutions-oriented attitude.
Strong follow-through with the ability to manage multiple priorities and complete projects efficiently.
Responsive and professional communication across Slack, email, text, and phone.
Strong written communication skills and professional email etiquette.
Highly organized with strong attention to detail and time management skills.
Comfortable working in a fast-paced, hands-on operational environment.
Ability to stand, walk, bend, squat, and move throughout the workday.
Ability to lift, carry, push, and move items up to 40 pounds.
Ability to pack, unpack, load, and unload boxes and supplies.
Comfortable standing for extended periods in a fast-paced environment.
Ability to sit for extended periods while driving and remain attentive on the road.
Ability to use computers and handheld devices throughout the day.
Clear verbal communication skills for interacting with team members, vendors, and café partners.
Ability to safely work around food products, hot beverages, and standard workplace tools/equipment.

Nice To Haves

Previous leadership, supervisory, or team management experience preferred.
Experience in logistics, warehouse operations, inventory management, or multi-unit retail/hospitality environments is a plus.

Responsibilities

Partner with the Logistics & Inventory Manager to coordinate, pack, and fulfill weekly HQ orders for café locations.
Support outbound order preparation, including sorting and distributing partnership coffee sleeves, applying price labels to products, and organizing internal mail sent with café deliveries.
Repackage bulk supplies into café-ready quantities (e.g., Swiffer dusters, yogurt labels).
Assist with inventory maintenance, purchasing, and product creation initiatives (e.g., retail teas, matcha kits, seasonal products).
Support the assembly and delivery of Product Launch Boxes for new initiatives and rollouts.
Monitor café ordering patterns and alert the Quality Control Manager to unusual or excessive orders.
Coordinate additional tools, supplies, and urgent café requests in partnership with the Logistics & Inventory Manager.
Coordinate syrup jug logistics between HQ and Commissary.
Maintain a clean, organized, and clearly labeled warehouse environment.
Conduct weekly inventory counts and maintain stock levels of essential café supplies.
Ensure all inventory is properly stored, organized, and accessible at HQ.
Prepare welcome bags and materials for employee trainings.
Receive, unload, and organize incoming deliveries.
Provide general facilities and operational support.
Partner with the Logistics & Inventory Manager on office projects, including monthly “office take home” coordination.
Lead, manage, and support Alfred’s driving team to ensure efficient daily operations.
Oversee weekly delivery schedules, route adjustments, and operational changes.
Communicate schedule updates to cafe teams, including holidays, HQ closures, and service changes.
Adjust delivery schedules to support special requests such as new café openings, executive deliveries, and one-off operational needs.
Hold team members accountable to Alfred policies, performance expectations, and service standards.
Provide regular coaching, feedback, and development to strengthen performance and foster a culture of accountability and continuous improvement.