Warehouse Admin & Safety Coordinator
About The Position
Design made simple for the modern home. Our passion lies in furniture and design and it is the fuel that drives our business. We started out as a family-run company and aim to maintain this as we continue to rapidly grow. We’re entrepreneurial, we challenge the status quo, and we leverage our agile structure to make smart decisions and find new opportunities. We’re a people-first company, and what we do wouldn’t be possible without our customers. For this reason, we like to say that our collections are always customer-curated. The mission of our Warehouse team is to deliver fast, accurate, efficient outbound shipments that support top-line sales and uphold a safe, productive, and high-performing warehouse environment. Reporting to the Floor Manager, the Warehouse Admin & Safety Coordinator provides day-to-day administrative support for outbound operations, ensuring that all shipment documentation is accurate, complete, and organized. We take pride in our Warehouse team; our people are organized, driven, and passionate about delivering seamless customer experiences.
Requirements
- 1–2 years of administrative or warehouse operations support experience
- Experience within shipping, warehousing, or distribution environments preferred
- Strong organizational skills with excellent attention to detail
- Comfort working with carriers, paperwork, and time-sensitive outbound processes
- Proficiency in MS Word, Excel, Outlook; experience with RF scanners an asset
- Strong verbal and written communication skills
- Ability to speak/converse in Spanish preferred
- A self-starter who takes initiative and models safe work practices
- Demonstrated passion for safety, operational excellence, and continuous improvement
- Ability to multitask and prioritize in a fast-paced warehouse setting
- Comfortable leading meetings and speaking in group settings
- Flexibility with working hours as needed
Responsibilities
- Warehouse Administration
- Prepare and organize all shipment documentation (pick sheets, BOLs, packing slips, shipping labels) for daily outbound operations
- Collect, verify, and file Bills of Lading (BOLs) and ensure all paperwork for outbound shipments is accurate and complete
- Support the Operations Lead, Supervisors, and Warehouse team with administrative tasks related to shipping and carrier coordination
- Communicate with Carriers, Customer Care, and Warehouse team members to resolve documentation or shipment-related issues
- Maintain organized electronic and physical filing systems for shipment paperwork, PODs, carrier documents, and warehouse administrative records
- Support day-to-day outbound workflow by ensuring that shipping documentation is ready for the team at the right time and in the correct format
- Assist the Operations Lead with administrative needs related to process improvements, SOP updates, and operational execution
- Partner with Customer Care to ensure delivery information is accurate and escalations are communicated promptly
- Safety Coordination
- Safety Leadership & Compliance
- Serve as the Warehouse Safety Champion and primary Safety Single Point of Contact (SPOC) for the Kent facility
- Ensure all required safety training, certifications, onboarding modules, and recurring refreshers are completed and documented
- Maintain and update safety SOPs, JHAs, MSDS sheets, safety binders, and compliance documentation
- Track and maintain accurate records for safety training completion, incident reports, and corrective actions
- Hazard Prevention & Inspections
- Conduct regular safety walks throughout the warehouse to identify hazards or unsafe conditions
- Document findings and provide to Warehouse GM, Supervisors/Leads
- Support the investigation process for safety incidents, near misses, and equipment concerns
- Culture Building & Safety Communication
- Support Warehouse leadership in facilitating safety meetings, toolbox talks, and monthly/quarterly safety initiatives
- Act as a resource for warehouse staff—answering safety questions, clarifying SOPs, and guiding proper procedures
- Support implementation of safety improvements, PPE standards, ergonomic adjustments, and equipment training initiatives
Benefits
- Be part of a growing business – grow your career with us!
- Competitive hourly wage
- Generous product discounts
- Paid stat holidays (5)
- Professional development opportunities
- Kitchen stocked with snacks, coffee, and tea
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
