Voting Equipment & Logistics Assistant Manager (Administrative Assistant V)

Fairfax County • Fairfax, VA

386d • $53,265 - $88,775 • Remote

About The Position

The Voting Equipment & Logistics Assistant Manager serves as a critical support role within the Office of Elections in Fairfax County, overseeing the management and logistics of voting equipment for elections. This position involves supervising a team of over 50 technicians, ensuring the proper testing, deployment, and security of voting equipment used across multiple polling locations. The role is essential in facilitating the transition to a new voting equipment system and requires strong organizational skills, technical knowledge, and the ability to manage logistics effectively during peak election periods.

Requirements

• High school diploma or GED.
• Four years of administrative experience in a related field.
• Valid driver's license.
• Bilingual in English and Spanish preferred.
• Experience in an election office and with the election process.
• Experience managing voting equipment or working in a voting equipment warehouse.
• Experience supervising and managing temporary staff or poll workers.

Nice To Haves

• Intermediate proficiency in Microsoft Office (Word, Excel).
• Excellent organizational and coordination skills.
• Ability to develop strategic and contingency plans.

Responsibilities

• Supervise more than 50 voting equipment technicians in programming, testing, and repairing voting equipment.
• Lead comprehensive pre-election logic and accuracy testing for over 1,400 pieces of voting equipment.
• Manage warehouse operations, including security and inventory of voting equipment.
• Use Airtable database software to track voting equipment inventory, testing, repairs, and chain of custody.
• Develop and maintain strong chain of custody practices and security documentation for all voting equipment.
• Utilize GPS, RFID, and related software to track the chain of custody of voting equipment.
• Regularly communicate with voting system and ballot printing vendors for equipment orders and service calls.
• Develop comprehensive plans for scheduling delivery and return of voting equipment from all polling places.
• Develop procedures to efficiently handle election night logistics and recover unreturned items.
• Support voting equipment during the 45-day early voting period at early voting sites.
• Serve as a lead coordinator for the Tech & Emergency Support incident command center on election day.
• Prepare essential forms, signs, general supplies, and other materials.
• Respond to voter inquiries related to voting equipment and election security.
• Conduct statutorily required risk-limiting audits of voting equipment annually or as mandated by law.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Vision insurance
• Flexible schedule
• Life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Executive, Legislative, and Other General Government Support
• Education Level: High school or GED