Volunteer & Development Coordinator

Upward Bound House•Santa Monica, CA

2d•$23 - $26

About The Position

The Volunteer & Development Coordinator plays a dual role supporting high-volume volunteer programs and key development activities. This position manages volunteer recruitment, onboarding, and scheduling while also supporting fundraising efforts through donor engagement, events, data tracking, and community partnerships. The role is highly operational and relationship-driven, requiring strong organization, follow-through, and professionalism.

Requirements

Bachelor’s Degree in Communications or related field required.
2–4 years of experience coordinating volunteers in a high-volume or service-intensive environment.
Experience in homelessness services, social services, or nonprofit operations.
Experience supporting direct service programs.
Strong organizational skills with the ability to manage complex schedules.
Clear, firm, and respectful communication style.
Familiarity with trauma-informed care practices.
Exceptional interpersonal skills and the ability to foster strong working relationships with internal and external constituents.
Passion for homelessness and commitment to UBH’s mission and programs.
Proficiency with office technology and information systems (including Word, Excel, Outlook, PowerPoint) and donor databases, preferably Salesforce.
Ability to work productively with a variety of people; collaborative spirit.
Operational discipline and follow-through
Sound judgment and boundary-setting
Crisis management and problem-solving
Relationship management
Ability to work in fast-paced, high-accountability environments
Employment eligibility verification.
Reliable transportation.
Current TB test.
Successful background check.
Valid CA Driver’s License.
Proof of auto insurance.

Responsibilities

Recruit, screen, and onboard a consistent pipeline of individual and group volunteers aligned with organizational needs.
Manage relationships with individuals, corporate, faith-based, school, and community volunteer partners.
Anticipate gaps and proactively recruit to maintain service continuity.
Conduct orientations and role-specific training for volunteers.
Ensure all volunteers complete required documentation, background checks, and training.
Enforce organizational policies related to confidentiality, boundaries, safety, and participant interaction.
Ensure compliance with funder, regulatory, and risk management requirements.
Build systems to retain dependable volunteers and reduce turnover.
Implement recognition strategies that reinforce accountability and commitment.
Gather volunteer feedback and identify opportunities for improvement.
Work closely with program and operations leaders to define volunteer roles and coverage needs.
Schedule volunteers to ensure adequate coverage for daily operations, weekends, and peak service times.
Provide day-to-day oversight and direction to volunteers on-site.
Support annual fundraising activities including appeals, campaigns, and donor communications.
Assist with planning and execution of fundraising and community engagement events.
Support donor stewardship efforts, including acknowledgments, impact updates, and volunteer-to-donor cultivation.
Manage in-kind donations and track community contributions.
Maintain accurate donor and gift records in the CRM.
Track volunteer hours, assignments, attendance, and impact
Prepare reports for internal leadership, funders, and audits as required
Analyze trends to improve volunteer reliability, coverage, and effectiveness
Track volunteer and donor engagement metrics
Ensure timely and accurate data entry for volunteers, donors, and events in CRM.
Support additional duties as assigned.