VMS Admin

Crystal Equation

6d • $40,000 - $45,000 • Remote

About The Position

We are seeking a detail-oriented VMS Admin to support data entry and resume processing with precision and efficiency. This role requires accurate data handling, timely responsiveness to system notifications and updates, and consistent communication with Account Managers.

At Crystal Equation, we empower people and advance technology initiatives by building trust. We will provide transparent communication, training and support, and provide the tools necessary for success. We are committed to embracing diversity and promoting inclusive hiring practices. We will serve to empower you along the way and provide the path for your professional journey.

Comprehensive medical, dental, vision, and life insurance benefits plus 401k matching
100% remote
Outstanding culture- work alongside fun, engaging, and supportive staff members
Competitive base salary with quarterly performance-based bonuses
Committed to embracing diversity and promoting inclusion (we are a Women-Owned business)
Additional perks including PTO, HSA/FSA, employee discounts, and more

Requirements

• 1+ years of experience in a support/administrative role
• 2+ years of experience with Microsoft Office Suite (Outlook/Teams/Word/Excel)
• 2+ years of experience with Adobe Acrobat
• Experience with Google Drive
• Comfortable working with multiple systems and handling repetitive tasks with consistency
• Extreme attention to detail
• Excellent communication skills, both written and verbal
• Effective organizational and multitasking skills
• Ability to follow procedures and maintain accuracy under time constraints
• Maintain dependability by responding promptly to requests for service and assistance
• Demonstrate a commitment to helping others with a professional and positive demeanor
• Thrive in changing, fast-paced environments
• High ethical standards and ability to maintain confidentiality
• Ability to manage time independently and operate with minimal supervision
• Strong critical thinking and problem-solving skills

Responsibilities

• Accurately input new job requisitions from VMS platforms into internal systems
• Update job records as changes are received from the VMS
• Receive and process resumes from Account Managers, utilizing internal tools to fulfill client requirements in a timely manner
• Respond promptly to system alerts and required actions
• Communicate with Account Managers to clarify and resolve any data deficiencies
• Maintain high standards of data quality, completeness, and consistency
• Support miscellaneous projects and administrative tasks, such as spreadsheet management, data cleanup, and creating training documentation

Benefits

• Comprehensive medical, dental, vision, and life insurance benefits plus 401k matching
• 100% remote
• Outstanding culture- work alongside fun, engaging, and supportive staff members
• Competitive base salary with quarterly performance-based bonuses
• Committed to embracing diversity and promoting inclusion (we are a Women-Owned business)
• Additional perks including PTO, HSA/FSA, employee discounts, and more

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed