Vital Records Registrar

Maricopa County • Glendale, AZ

1d • Onsite

About The Position

As a Vital Records Registrar, you will register, correct and amend vital records and issue certified copies of birth and death certificates while providing guidance to partners and stakeholders, maintaining security, assuring surveillance of public health mortality threats, adhering to financial guidelines, and complying with Arizona State Statutes, administrative codes, and federal requirements. The Maricopa County Department of Public Health is the 3rd largest health jurisdiction in the U.S. Its mission is to increase the quality of life for our residents by collaborating with the community to develop and implement strategies, programs, and services addressing the emerging and changing needs of public health. We aim to serve Maricopa County residents with a focus on impact and a data-driven approach to our work. We value our staff's unique skills and differences, as well as the varied experiences and disciplines we represent. Together, we are working towards our vision of creating a healthy, thriving Maricopa County for all.

Requirements

• Two years of office, administrative, or clerical experience
• High school diploma or GED
• Must possess or have the ability to obtain a valid Arizona driver's license by the time of hire
• Must secure and maintain an Arizona Department of Public Safety Level 1 Fingerprint Clearance Card and complete a background check
• Within one month of hire, all employees will be required to provide evidence of immunity or receive immunizations for vaccine-preventable illnesses for any position within the Maricopa County Department of Public Health; required immunizations include MMR (measles, mumps, rubella), Tdap (whooping cough and diphtheria), Varicella (chickenpox), and annual Influenza; some positions require a Hepatitis B vaccine and/or a Tuberculosis test

Nice To Haves

• Three or more years of office, administrative, or clerical experience
• Experience working with U.S. vital records/registration
• Experience working with medical records or in a health-related field, including mortuary science
• Certification as a Public Health or Community Health Worker from an accredited college, or currently enrolled in a Public Health or Community Health Worker program, and eligible to receive certification within six months of hire

Responsibilities

• Apply specialized working knowledge to register live birth, still birth, foundling, death, and fetal death certificates that occur primarily within Maricopa County and the State of Arizona as necessary
• Apply the appropriate Arizona Revised Statutes, Arizona Administrative Codes, policies, and procedures that determine who may or may not lawfully register vital records and obtain certified copies of birth, death, and fetal death certificates
• Review and process administrative orders or court orders submitted for the purpose of creating or amending Arizona vital records. Enters related data into appropriate databases
• Validate all identification and evidentiary documents while maintaining 100% data and identity security of all submissions, including various government-issued identification, evidentiary documents, official files, and records provided by the general public and private or public agencies
• Witness, notarize, and/or process hospital and funeral home correction letters, customer affidavits, court orders, and voluntary acknowledgments of paternity
• Efficiently and accurately address high-volume customer inquiries received in person, telephonically, and via the web, and provide daily activity reports of all vital registration activity to management
• Maintain, reconcile, and update funeral home charge accounts, financial invoices, and accept various payment tenders for services rendered, balance the cash drawer, and reconcile paperwork on a daily basis
• Provide consultation and training to funeral homes, birthing facilities, public partners, and stakeholders regarding the vital registration process
• Coordinate with the Arizona Department of Health Services to resolve any vital registration issues that may be out of compliance
• Adhere to the secure data records retention policies and maintain strict compliance with the management and recording of all vital records data contained within the State of Arizona and Maricopa County retention schedules

Benefits

• Work with a greater purpose
• Tuition reimbursement
• Exceptional work-life balance
• Opportunities for growth and development within Maricopa County
• Low-cost, high-value healthcare for you and your qualifying dependents
• Child care benefits, including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families
• Paid vacation, sick time, and parental leave
• Extensive wellness program, including an incentive
• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 12% monthly contribution rate that includes a 100% employer match on Day 1
• Economical and comprehensive healthcare options
• Robust retirement plans
• Tuition and loan payment programs
• Multiple paid leave options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 251-500 employees