Virtual Office Manager

Freestar • Austin, TX

299d

About The Position

We are seeking a highly organized and detail-oriented Virtual Office Manager to support our team by managing daily operations and administrative matters, coordinating travel, and planning events. Freestar has a workforce of approximately 200 team members in 22 U.S. states and 13 countries – and all team members work remote! This role will be responsible for administrative responsibilities within the company, including, but not limited to, the following: Research and book domestic and international travel for Company employees, including flights, accommodations, and ground transportation. Manage travel itineraries, ensuring accuracy and efficiency. Handle last-minute travel changes and resolve logistical challenges as needed. Track travel expenses and maintain accurate, detailed recordkeeping. Plan, coordinate, and execute virtual and in-person events, including meetings, conferences, business development events, and department specific events. Source and negotiate with vendors for venues, catering, and other event services. Manage event budgets, timelines and logistics. Ensure all event details are executed flawlessly and align with company goals. Ideate and coordinate unique client gifts and company merchandise orders. Oversee virtual office operations and administrative tasks, ensuring smooth workflows and efficient communication. Maintain records, documentation, and files, particularly more complex or sensitive files. Act as a liaison between company departments to coordinate company-wide projects. Review and process incoming mail and other correspondence. Coordinate and schedule company-wide meetings and department meetings, as assigned. Coordinate with the CEO on upcoming initiatives and priorities. Perform other administrative duties as assigned. We move fast and have fun. You’ll be a part of helping to make some crazy ideas come to life and might even come up with a few creative ideas of your own.