Virtual File Clerk (Digital Records Management)

Defense Holdings, Inc. • Reno, NV

2d • Remote

About The Position

Defense Holdings, Inc. (DHi) is seeking a Virtual File Clerk (Digital Records Management) to support the records management department in organizing digital files, maintaining document integrity, and ensuring accuracy in file systems. The ideal candidate will be highly detail-oriented, analytical, and able to manage various administrative records functions efficiently.
This role requires strong organizational skills and the ability to communicate with team members effectively.

Requirements

• Associate’s or Bachelor’s degree in Business Administration, Information Management, or related field.
• 2–4 years of experience in data entry, file management, or administrative support.
• Proficiency in document management systems and Microsoft Office Suite.
• Strong analytical skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.

Nice To Haves

• Experience in government contracting or defense-related records management.
• Familiarity with electronic document management systems (EDMS).

Responsibilities

• Organize, review, and upload digital records in a timely manner.
• Ensure accurate file naming, indexing, and document classification.
• Handle internal requests for file retrieval and updates.
• Assist in the preparation of records reports for management review.
• Ensure compliance with document retention policies and internal procedures.
• Help with audits and support records verification processes.
• Collaborate with records, compliance, and operations teams.
• Ensure records procedures align with company policies and industry standards.

Benefits

• Competitive base salary (commensurate with experience)
• Medical, Dental, and Vision Insurance
• 401(k) with company match
• Paid Time Off (PTO) and Holidays
• Life and Disability Insurance
• Professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1-10 employees