Job Duck-posted 15 days ago
Full-time • Entry Level
Remote

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: Join Job Duck as an Executive Assistant and Billing Coordinator by supporting a dynamic legal team in the Commercial & Corporate practice area. This role offers a unique opportunity to contribute to a collaborative and client-focused environment, where your attention to detail and enthusiasm will make a daily impact. You’ll assist with billing coordination, email and calendar management, onboarding clients, and supporting payroll and document drafting. The ideal candidate is curious, independent, and eager to grow into a trusted team member who thrives in a fast-paced, professional setting. If you enjoy solving problems, working with numbers, and being part of a kind and congenial team, this role is for you. • Salary Range: from $1,060 USD to $1,150 USD.

  • Support client onboarding processes
  • Draft basic legal and administrative documents
  • Manage email communications
  • Track billable hours and calculate payments
  • Learn and assist with paralegal tasks as needed
  • Open matters in Clio CRM
  • Schedule meetings and maintain calendars
  • Assist with payroll and payment tracking
  • Calculate referral fees for external attorneys
  • Coordinate billing and prepare invoices
  • Minimum of 1 year of experience in an administrative assistant role.
  • Advanced/native-level English skills (both written and spoken)
  • Kind, collaborative, and personable
  • Independent, enthusiastic, and proactive
  • Curious problem-solver
  • Team-oriented and client-focused
  • Strong attention to detail
  • Organized
  • Comfortable with numbers
  • Proficient in Excel/Google Sheets
  • Good judgment and strong social skills
  • Legal background optional
  • Legal background
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