VIP Program Booker

Semafor • New York, NY

11d • Remote

About The Position

Semafor is a global news platform for an increasingly complex world in which consumers are overwhelmed by too many news sources and unsure what to trust. We are building Semafor to enable world-class journalists to deliver reporting and insights with rigor in journalistic forms that ensure a new level of transparency. Our editors and reporters distill the most important stories from all over in formats that uncover the forces shaping the stories, explain the interests behind polarizing narratives, and replenish the stock of shared facts. As a global platform, Semafor recognizes that smart people can disagree and that informed readers need to understand alternative points of view from competing centers of power and culture in a multi-polar world. Want to join us? Read on. About this Role Semafor is seeking experienced professionals in strategic communications, corporate relations, journalism, protocol, or executive engagement to support our flagship live journalism events in a contract role from December 2025 through April 2026, ranging from 25 hours/week to full-time. This role involves coordinating with VIP event participants (CEOs, C-Suite executives, government leaders and dignitaries), managing logistics, and providing editorial and programming support. You will work as an independent contributor while collaborating closely with our content, programming, and events teams. While this is a remote role, there is an expectation of on-site staffing and participation at Semafor’s flagship tentpole event in April 2026 in Washington, DC. Preference to candidates based in Washington or New York. Additional interest in candidates based in or with relationships in the Middle East and/or Asia.

Requirements

• 5+ years of experience in strategic communications, corporate relations, executive engagement, client management, or related fields.
• Demonstrated track record of building high-level relationships with C-suite executives, ideally within Fortune 500 or global-scale organizations.
• Exceptional interpersonal skills and proven ability to engage confidently with senior-level executives.
• Outstanding verbal and written communication, including the ability to craft compelling invitations and executive briefs.
• Strongest organizational and time-management skills, adept at juggling multiple relationship streams.
• Knowledgeable about major business and economic trends, along with skills to translate them into mainstage moments and other convenings for executives, with assistance from the editorial team.
• Sophisticated presence, with the balance of gravitas and confidentiality required to handle executive interactions.

Responsibilities

• Manage communication and coordination with approximately 20 CEO/C-Suite participants from their confirmation of participation through event completion.
• Deliver a seamless end-to-end communication experience for executive teams and promptly flag any issues to the Semafor team.
• Respond to all speaker/executive communications within one business day.
• Update Airtable with relevant updates regarding their executives.
• Build your participant’s s onsite schedule for Semafor activations and other relevant accommodations the executive may need while at the summit.
• Maintain availability on Slack from 9:00am-5:00pm, Monday through Friday and respond to team communications in a timely manner.
• Attend weekly status meetings and provide weekly end of week updates via email.
• Make strategic recommendations for programming placement and topics.
• Assist in coordinating travel and hotel accommodations for executive teams.
• Serve as the on-site POC for executives during the World Economy Summit.

Benefits

• Semafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 11-50 employees