Victory College Office Manager

Love God & Love People-posted 1 day ago
Full-time • Entry Level
Tulsa, OK
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The Victory College Administrative Assistant is a multi-tasking position involving full knowledge of all administrative procedures at Victory Church. The Victory College Administrative Assistant is the key contact person in the office for our school. The position will require administrative duties to include but not limited to; management of the front desk and all incoming guests, calls, and emails, active participation in scheduling all events, implementing and following proper office procedure, priority assessment, task coordination, calendar management, and general office administration.

  • Completes tasks and duties according to general office needs including but not limited to answering phones, greeting visitors, relaying messages, sending bulk emails on behalf of Victory College, cleaning and organizing, filing, supply orders, and preparing and delivering mail.
  • Communicate and build trust with all Victory Church departments, employees, volunteers, outside churches, and those interested in the College by phone, email and all other forms of communication.
  • Administer logistics for VC between staff, students, and faculty, appropriately.
  • Screen and route phone, paper mail and email communications to appropriate personnel.
  • Manage business supplies and files such as office supplies, classroom supplies, and student supplies.
  • Occasionally support event needs that may include food service and team-building facilitation.
  • Assist with data entry for accounts payable, open accounts, and credit card receipts.
  • Assist with other duties and projects as assigned by the College and Executive Director.
  • Maintains Victory protocol, policies and procedures.
  • Demonstrates integrity.
  • Performs and maintains tasks with an appropriate level of confidentiality.
  • Models the biblical standard of personal conduct and lifestyle that is expected of all Victory Team staff members as outlined in the Honor Code and Employee Handbook.
  • Fully participates in the life of the church as an active member in good standing with the Victory.
  • Supports and adheres to the mission, vision, values, and philosophy of Victory.
  • Submits to and supports the leadership of Victory.
  • Works well as a team player with leaders, staff, and volunteers.
  • High school diploma or GED.
  • Two (2) years related experience, or equivalent combination of education and experience.
  • Must be proficient with computers and administrative process management.
  • The ability to work independently, identifying resources and make independent decisions.
  • Strong oral and interpersonal communication skills.
  • Ability to work in a team environment.
  • The ability to multitask between projects and needs.
  • Positive customer-oriented attitude and professional image.
  • Willingness to work some weekend days and have a flexible schedule that varies by season of the year.
  • Sitting, standing, bending, kneeling, squatting, crawling, stooping, walking, and the ability to lift and carry up to 10 pounds
  • Manual dexterity with the use of hands, fingers to feel objects, tools, and controls
  • Sighted with color, peripheral, near, and far vision
  • Hearing and speaking
  • Excellent English communication skills.
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