Vice President for Administrative Services (Chief Financial Officer)

Rockingham Community College•Wentworth, NC

56d

About The Position

The Vice President for Administrative Services is the Chief Financial Officer (CFO) of the College and is responsible for exercising administrative leadership over the college's financial activities, bookstore, physical plant, security, and campus printing/mail operations to include the planning, development, implementation, coordination and oversight of these areas. The VPAS is responsible for the day-to-day oversight of the College's financial operations, including budget administration and the management of all state, county, institutional, and federal operational and capital funds. This role works closely with the President to ensure the institution is managed in a fiscally responsible manner, in accordance with Chapter 115D of the General Statutes of North Carolina, the State Board Code, and the System's Accounting Procedures Manual. The VPAS ensures the College remains in compliance with all county, state, and federal operational and facilities requirements. In addition, the VPAS oversees risk management and safety across the institution. The VPAS also holds overall supervisory responsibility for business services and all financial operations of the College while providing strategic oversight for facilities, safety, and risk management. The VPAS provides oversight of the operating budget of the RCC Foundation and ensures accountability for RCC Foundation scholarships and grants. This position requires knowledge necessary to maintain College Accreditation standards related to finance and administrative services. The position reports to the President and serves on the President's Executive Committee and President's Cabinet. Direct reports include Associate VP for Facilities and External Affairs, Controller, Purchasing Officer, Campus Services Manager, and Bookstore Manager.

Requirements

Bachelor's degree in Business Administration, Accounting or related field
Five years of experience in a responsible, upper-level management position obtained in a community college, university system, or state agency

Nice To Haves

Master's degree and/or Certified Public Accountant (CPA)
Experience within the North Carolina Community College System in a related field with demonstrated knowledge of budgeting practices and financial operations.
Highly developed analytical, communication, and accounting skills.
Demonstrated ability to communicate effectively in both written and spoken formats
Demonstrated project management skills
Ability to organize, manage, meet deadlines and work cooperatively with faculty, staff, students, trustees, and members of the community
Ability to develop, interpret, and apply college policies and procedures
Understanding of and commitment to the comprehensive community college philosophy and mission

Responsibilities

Serve as the college's Chief Financial Officer and work closely with the President to ensure that the college is managed in a fiscally responsible manner.
Provide vision, leadership, and oversight to the supervisors of the College's financial services, business operations, safety and security, maintenance and facilities system operations and auxiliary services. Ensures that operations meet the goals and objectives of the College and the needs of the student population and college staff. Recommend new or modified systems, policies and procedures for assigned functions.
Direct the preparation of the college's annual operating budget and submit to the president for review and subsequent approval by the Board; routinely monitor and verify major expenditures and investigate significant variances to the budget. Collaborate with the President and President's Executive Committee to develop and maintain the budget.
Direct the management of all financial activities of the college, including the Business Office, purchasing, fixed assets, contract management, printing/mail services, and auxiliary services (bookstore, food/vending services).
Direct the development and implementation of operational financial plans to support the mission and the strategic plan of the College. Organize, coordinate, and supervise the development of the annual budget; ensure the fiscal integrity of the College; oversee risk management programs; act as Chief Financial Advisor to the President and review and advise on contractual matters.
Direct the preparation of major accounting and financial reports as required or as deemed appropriate.
Review biannual audit with audit firm and discuss suggestions and/or recommendations for procedural improvement.
Present monthly budget and financial revenue and expenditure state reports to the Board of Trustees. As directed by the Board and/or President, develop additional reports that reflect the financial position of the institution across all funds.
Oversee the development, implementation, and evaluation of programs and strategies designed to create and maintain safe, functional, secure, clean and orderly facilities.
Oversee the management of the college's physical plant, including facilities, maintenance, capital projects, and custodial services.
Oversee all major expenditures and activities with respect to the ongoing operations and maintenance required for the effective utilization of the physical facilities of the institution.
Oversee the management of the college's campus security office.
Direct the purchasing function and a system of inventory and control for supplies and equipment.
Responsible for reviewing and approving requisitions and ensuring compliance with state, local, and federal regulations and guidelines.
Collaborate with the Director of Human Resources to establish a salary classification system.
Provide supervision of support personnel and monitor scope of activities to ensure compliance with policies, college objectives and external contractual obligations.
Direct a variety of division personnel activities to include, but not limited to, recommendation for employment of personnel, performance appraisals, opportunities for professional development, and recommendations for promotions, transfers, probation and dismissals and coordinate vacation schedules.
Establish and maintain all banking, insurance and other external contractual relationships.
Direct and monitor the college's investments.
Provide leadership for the analysis and improvement of the college's system of internal controls through an annual self-study.
Secure a comprehensive insurance program for the physical plant, college-owned vehicles, legal liability, and workers' compensation and administer such programs for students, trustees, faculty and staff.
Monitor college weaknesses and threats. Develop and present to the President strategies that mitigate risks to the college.
Review and approve major non-academic contracts for the institution.
Work confidentially and collaboratively with the President and President's Executive Committee in the implementation of the College's long and short-term planning objective for successful operation of the College.
Serve as Deputy Title IX Coordinator.
Attend Board of Trustees meetings and present financial/budget information. Serves as a liaison to the Board of Trustees Finance Committee.
Serve on various college committees and serve on external associations and committees as approved by the President. Supervise committees as assigned by the President.
Actively participate in RCC initiatives, events, and activities and Rockingham County community initiatives, events, and activities to build and sustain strategic relationships that support the College's mission and strengthen its role within the community.