Vice President - Administration

Straz Center for the Performing Arts•Tampa, FL

8h•Onsite

About The Position

Be a Star at the Straz Center for the Performing Arts! Straz Center is seeking a dynamic and experienced professional to join our leadership team as Vice President of Administration. This role supports the Chief Administrative and Finance Office (CAFO) and President /CEO to obtain the organization's short and long-term business objectives, acting as second in charge as needed for CAFO responsibility areas. This position oversees the daily administrative, finance, human resource (HR) and information technology (IT) functions in providing tactical leadership and management in working with external Legal Counsel and administrative business partners. Located in downtown Tampa, the 335,000 square-foot Straz Center, one of the largest performing arts complexes in the country, offers a team-based work environment that shows our dedication to the community every day. We reward our full-time employees with a strong benefits package including options for health/dental, vision, etc., discounted downtown parking, food and show discounts, plus a generous 403(b) plan and up to 27 days of PTO/Holidays per year.

Requirements

Demonstrated success in leading HR functions and IT teams
Strong expertise in IT management and strategy
Strong financial acumen and experience with complex budgets
Excellent interpersonal, organizational, leadership, management and listening skills are required
Ability to attract, retain, train, develop and appraise staff effectively
Proficiency in computer desk top knowledge; intermediate to advanced knowledge of Microsoft Office
Familiarity with accounting and spreadsheet applications is required
Apply general working knowledge of integrated business system applications
Have commitment to accuracy and detail
A bachelor's degree in accounting, Finance, Business Administration, HR, IT, or other related field of study required
Minimum 10 years of experience in staff management and senior leadership roles with a focus on Administration, Finance, HR, and IT, including a previous Controllership or Financial Director position
Minimum 3-5 years of general HR and IT business/systems/project management

Nice To Haves

Non-profit financial and business management experience is a plus
CPA certification and/or MBA degree (or equivalent) required
CMA certification is acceptable in lieu of MBA
HR (i.e., SHRM) and IT certifications are a plus

Responsibilities

Assist with organizational administrative, financial, human resource and system functions, strategies, and efficiency projects
Train and evaluate subordinate staff, as appropriate
Assist in developing and monitoring the organization's fiscal, audit and compliance, investment, compensation and benefit and governance policies
Assist with overall legal and risk management
Support the CAFO in coordination of Strategic Planning, Budgeting and Forecasting
Oversight of contract administration
Assist with annual reviews of the multi-year strategic plan
Fiduciary, investment, financing, and risk management analysis and decisions
Investment policies and actions for long-term investment
Prepare cash flow projection reporting and analysis
Serve as primary point of contact with banks and financial institutions for fiscal management
Oversee the accurate preparation and reporting of all internal and external financial statements, payroll, compensation, related taxes, and the annual audit process
Ensure integrity of the general ledger and Chart of Accounts (COA), including proper recording of accounts payable/receivable, pledges, grants, payroll, fixed assets, cash activity, and other journal entries
Maintain compliance with federal, state, and local regulations, including required filings, tax reporting, and coordination with external auditors and tax advisors
Provide ongoing financial analysis of revenue, expenses, profit centers, and budgets to support sound internal controls and informed management decision-making
Develop, direct, and continuously improve accounting systems, internal controls, and financial procedures to safeguard assets and support organizational strategy
Lead and coordinate external general/legal counsel on tactical corporate, as applicable
Facilitate the organization's overall Enterprise Risk Management activities in developing, policies, procedures, and assessments
Facilitate coordination of the organization's Strategic Planning process
Oversee coordination of the annual operating and capital budgets, semi-annual revised forecasting, quarterly cash forecasts, etc.
Support and assist in the development and reporting of corporate performance measures and metrics
Oversee business contract administration for legal, risk management and financial review of major business and vendor contracts including assessment of legal and financial liabilities involved
Develop and administer related policies, procedures (SOPs), contract storage structure and management guidelines
Work with the Sr. Director of IT to ensure that the overall strategic computer system, related processes, communication, cyber security, and disaster recovery initiatives are implemented, monitored, and maintained
Ensure smooth operation of business software applications, uptime, maintenance and staff training in its operation
Management and oversight of the HR team
Serve as a staff liaison on the Human Resources Committee, coordinating the two annual meetings
Oversight of special business projects as assigned that impact any of the above areas as well as the rest of the organization and facility.
Manage and lead Finance, HR, and IT staff teams
Serve as back up to the CAFO, as necessary, in supporting departmental executives
Other duties as assigned