Venue Management Specialist

Spotlight Events Inc • Eagle, ID

11d

About The Position

This role requires a professional with strong event production knowledge, organizational skills, interpersonal skills, and creativity. The Venue Management Specialist handles venue research, venue booking, contract review, and show advancement. It involves detailed communication between venues, vendors, and production staff. The position ensures venues are properly advanced and coordinated, documentation is accurate, and processes are streamlined to deliver outstanding experiences.

Requirements

• Minimum of 3 years’ experience in theater, entertainment production, or event planning.
• Bachelor’s degree in Theatre, Performing Arts, Production, Hospitality, Communications, Business, or related field.
• Ability to work on multiple projects concurrently and communicate confidently with multiple venues at once.
• Technical theater, broadcasting, touring, and/or film/TV experience related to lighting, sound, scheduling, production, and logistics.
• In-depth knowledge of Microsoft Windows OS & MS Office Suite with strong Excel skills.
• Expert communication skills, both written and verbal, to clearly express details, rules, and concepts concisely.
• Strong self-management and accountability.
• Process-oriented with high accuracy and attention to detail.
• Exceptional time management, organizational, problem solving, and analytical skills under stressful or uncertain environments.
• Ability to work long hours while maintaining a positive demeanor in a dynamic environment.
• Valid US Driver’s License and willingness to drive rental vehicles in any scheduled city.

Responsibilities

• Venue research, booking, preliminary contract review, and venue advancement and communication, as well as team coordination, billing review, and overall venue management.
• Handle venue event details, COI submission, and coordinate with Production Department on outside vendors.
• Manage Core Process documentation and system implementation for venue operations.
• Keep venue management software system up-to-date and accurate.
• Review final venue invoices to ensure billing accuracy.

Benefits

• Employee-Owned (ESOP): Build long-term wealth and ownership in a rapidly growing company.
• Annual Bonus based on % of EBITDA (30% – no max cap, based on plan terms)
• Mission-Driven Work: Inspire and celebrate the next generation of artists across the country.
• Career Pathway: Be part of the leadership team shaping the future of a category-leading brand.
• 401(k) with 3% Company Contribution
• Paid Time Off (PTO), Flex Time, Paid Holidays
• Pre-Tax “Cafeteria” Plan (FSA/HSA eligible)
• Medical, Dental, Vision Coverage
• AFLAC Supplemental Insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level