Venue Coordinator
About The Position
A successful candidate will… Have a Bachelor’s degree with a Certificate in Event Planning and Management, or Bachelor’s degree in related field, or equivalent work experience. Have 3 to 5 years of related work experience. Have the ability to multi-task in a fast-paced environment and proactively handle high stress situations and any emerging problems at events while maintaining a calm demeanor. Ability to manage and organize events independently. Be able to work day, evening, and weekend hours as required. What does the job look like? Builds relationships and markets/sells the library facility to clients and vendors at networking functions, industry shows, phone call inquiries, email inquiries, and site tours to increase usage and revenue while maintaining ongoing relations with past clients. Creates event proposals and present proposals to prospective clients. Creates event reservations, finalize rental agreements, and accept payments. Creates event timelines, details, and internal needs that reflect the requested needs of the client; reviews all timelines for accuracy. Meets all deadlines for events and produces satisfying results for clients. Participates in or conducts event review meetings to keep Building and Events staff up to date on upcoming meetings and events. Creates/sends clients post-event surveys to gain feedback on events; provides client feedback report to Events Manager. Conducts site tours, planning meetings, and final details meetings with clients to determine needs and organize logistics for a successful event. Creates and maintains trusting and close relationships with wedding clients to ensure a positive, low-stress experience. Creates marketing for magazine ads, magazine features, online ads, bridal rate cards, bridal packets, etc. Creates weekly setup/teardown schedule and diagrams for all internal and external events. Willing to work an irregular schedule including frequent nights, weekends and holidays based on events scheduled. Able to cope with daily job-related stress. Note: This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions does not identify all duties performed by any single incumbent in this position.
Requirements
- Have a Bachelor’s degree with a Certificate in Event Planning and Management, or Bachelor’s degree in related field, or equivalent work experience.
- Have 3 to 5 years of related work experience.
- Have the ability to multi-task in a fast-paced environment and proactively handle high stress situations and any emerging problems at events while maintaining a calm demeanor.
- Ability to manage and organize events independently.
- Be able to work day, evening, and weekend hours as required.
Responsibilities
- Builds relationships and markets/sells the library facility to clients and vendors at networking functions, industry shows, phone call inquiries, email inquiries, and site tours to increase usage and revenue while maintaining ongoing relations with past clients.
- Creates event proposals and present proposals to prospective clients.
- Creates event reservations, finalize rental agreements, and accept payments.
- Creates event timelines, details, and internal needs that reflect the requested needs of the client; reviews all timelines for accuracy.
- Meets all deadlines for events and produces satisfying results for clients.
- Participates in or conducts event review meetings to keep Building and Events staff up to date on upcoming meetings and events.
- Creates/sends clients post-event surveys to gain feedback on events; provides client feedback report to Events Manager.
- Conducts site tours, planning meetings, and final details meetings with clients to determine needs and organize logistics for a successful event.
- Creates and maintains trusting and close relationships with wedding clients to ensure a positive, low-stress experience.
- Creates marketing for magazine ads, magazine features, online ads, bridal rate cards, bridal packets, etc.
- Creates weekly setup/teardown schedule and diagrams for all internal and external events.
- Willing to work an irregular schedule including frequent nights, weekends and holidays based on events scheduled.
- Able to cope with daily job-related stress.
Benefits
- medical, dental and vision insurance coverage
- 100% company-paid long term disability, and low rates on group life coverage
- 11 paid holidays each year
- generous amounts of PTO
- a fully funded, Library paid pension plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Number of Employees
501-1,000 employees
