Venue Coordinator

Cabot-Managed Properties • NV

106d

About The Position

The Venue Coordinator plays a vital role in supporting the successful execution of events at our venue during peak season. This individual serves as the on-site liaison for clients, vendors, and internal staff, ensuring all event logistics are executed smoothly and guests receive an exceptional experience.

Requirements

• Previous experience in hospitality, event coordination, or customer service preferred.
• Strong organizational and time management skills.
• Ability to multitask and stay calm under pressure.
• Excellent interpersonal and communication skills.
• Must be able to work evenings, weekends, and holidays as required by event schedules.
• Basic proficiency in Microsoft Office or event management software is a plus.

Responsibilities

• Coordinate and oversee setup, execution, and breakdown of events in food and beverage including weddings, corporate functions, and social gatherings.
• Act as the primary on-site contact for clients during events, ensuring all requests and needs are addressed promptly.
• Work closely with catering, operations, and facilities teams to align logistics and timelines.
• Assist in managing vendor arrivals, deliveries, and compliance with venue guidelines.
• Conduct pre- and post-event inspections to ensure venue readiness and cleanliness.
• Maintain event records, floor plans, and timelines.
• Monitor event schedules, anticipate issues, and provide solutions in real-time.
• Support administrative tasks such as updating calendars, confirming bookings, and assisting with client communications as needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED