VENDOR PAYMENT ASSOCIATE

New York City, NY • Manhattan, NY

114d

About The Position

The Office of Fiscal Operations is DSS/HRA/DHS's primary payments and accounting office, and the core responsibilities are carried out through the operations of the Bureau of Accounts Payable (BAP). As the Agency's primary payment office, BAP issues authorized payments to service providers for services delivered to DSS/HRA/DHS clients, payments to vendors providing services to DSS/HRA/DHS and reimbursement to employees for business related out of pocket expenses incurred in the delivery of services. VPU is responsible for the timely and properly authorized payment for non-human service contracts and purchase orders that provide administrative, consultant and support services to programs and to vendors who provide specific administrative tasks to support agency functions. The selected candidate will be responsible, but not limited to: The Finance Office is recruiting for one (1) PAA II to function as a Vendor Payment Associate within the Vendor Payment Unit (VPU).

Requirements

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty.
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience.
• Education and/or experience equivalent to the above. However, all candidates must possess the one year of administrative or supervisory experience.

Nice To Haves

• Strong oral and written communication skills.
• Strong analytical, research, and organizational skills.
• Knowledge of city mainframe programs, such as HHS Accelerator, FMS, Finance.NET, Line Item Module.
• Intermediate proficiency in MS Office which includes MS Word and Excel with the skillset to apply and use formulas.
• Handling multiple high-priority projects and assignments simultaneously, to shift fluidly among them, when necessary, towards creative problem solving.

Responsibilities

• Processing/preparing payment vouchers and analyzing payment documents in accordance with the Comptroller's directives, MOUs and internal policy and procedures within service-level agreements.
• Perform research and analysis to resolve Vendor Payment inquiries.
• Perform encumbrance search for invoices for payment and researching payment issues.
• Perform quality assurance review of vouchers ensuring they are thoroughly reviewed for accuracy and processed, approved, and disbursed through FMS within the prescribed period.
• Perform Review/QA to validate and approve invoices submitted through PASSPort.
• Maintain liaison with DSS/HRA/DHS program offices and outside vendors to resolve issues concerning payments. Respond to payment inquiries as needed.
• Create vouchers, apply levels of approvals to pending payments in FMS.
• Record invoices and contracts in Paytrace, the unit's internal tracking system.
• Scan and index vouchers in the HRA One Viewer.
• Generate and provide various reports for management.
• Provide requested documentation to internal and external auditors for ongoing audits.
• Provide assistance to ancillary units in BAP.
• Assignments of special projects as needed.

Benefits

• Public Service Loan Forgiveness eligibility.
• New York City residency requirement within 90 days of appointment.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Justice, Public Order, and Safety Activities
• Education Level: Bachelor's degree
• Number of Employees: 5,001-10,000 employees