Vendor Operations Analyst (#10)

Sunstates Security•Raleigh, NC

7d•$65,000 - $70,000•Onsite

About The Position

Become part of one of the largest and fastest-growing privately held security companies in the U.S! Since 1998, Sunstates Security has built a national reputation for delivering exceptional services while fostering high-quality work environments for our team. We are dedicated to hiring, developing, and retaining a professional workforce that reflects our commitment to excellence. We believe in strategic reinvestment in our people by offering a benefits package that exceeds industry standards, pathways for career advancement, extensive internal training, and employee recognition programs. Our team members are provided with the tools, knowledge, and hands-on management support necessary for long-term success. Our commitment to a superior workplace culture is reflected in our most recent national accolades. Sunstates Security is proud to be recognized as a 2026 Forbes Dream Employer , an honor based on independent employee feedback and workplace excellence. Additionally, we have been named a 2026 Training MVP by Training Magazine, marking the third consecutive year we have accepted this prestigious recognition. We also continue to be celebrated for our steady growth and stability on the Inc. 5000 list of America’s fastest-growing private companies. At the heart of everything we do are our core values of honor, integrity, and trust. If you are searching for a rewarding career with a proactive security partner that protects some of the country’s leading organizations, we invite you to explore the possibilities at Sunstates Security. Join a successful, growing team where your talent is appreciated and have opportunities to advance your professional career. Sunstates Security is hiring a Vendor Operations Analyst for our corporate headquarters located in Raleigh, NC. This position plays a key role in supporting the financial integrity of the organization’s vendor expenses. This role is an extension of the Accounts Payable team and focuses on ensuring vendor invoices, contract terms, and operational expenses are accurate, properly coded, and aligned with company policies, and bridges Finance, Accounts Payable, and Operations to ensure vendor-related expenses are accurate, compliant, and cost-effective. This position offers a salary range of $65,000 - $70,000 - Plus - an Annual Performance Bonus, full medical, dental, vision, and life insurance coverage, a 401k plan, generous PTO & tuition assistance.

Requirements

Bachelor’s degree in Finance, Accounting, Business Administration, or a related field preferred
Minimum 2 years of relevant experience in Accounts Payable, accounting, financial analysis, or vendor management
Experience reviewing invoices, reconciling vendor accounts, or analyzing vendor spend
Experience working with vendor contracts, billing audits, or expense validation preferred
Strong understanding of billing controls, pay/bill reconciliation, and financial compliance standard
Proficiency in financial and operational reporting, including advanced skills in Microsoft Excel (pivot tables, lookups, data analysis).
Experience supporting internal or external audits, including documentation management and compliance reporting.
Demonstrated ability to identify process gaps, assess financial risk, and recommend corrective actions
Strong organizational skills with the ability to manage multiple deadlines, compliance milestones, and contract updates
Communication skills and ability to collaborate effectively across all teams

Responsibilities

Serve as a financial control point between vendors, Accounts Payable, and Operations
Review vendor invoices for accuracy and compliance with contractual pricing and service terms
Validate recurring vendor charges including fleet, telecom, uniforms, travel, and other operational expenses
Identify billing discrepancies, pricing errors, duplicate charges, or incorrect expense allocations
Work closely with Accounts Payable to ensure accurate expense coding and timely invoice processing
Communicate validated charges to Accounts Receivable to support accurate client billing when applicable
Investigate and resolve vendor billing issues and payment discrepancies
Analyze vendor-related expenses to identify trends, risks, and cost-saving opportunities.
Track and report vendor spend across categories such as fleet, uniforms, Amazon purchases, telecom services, and travel
Monitor financial metrics including vendor spend trends, cost per unit, and profitability indicators
Perform variance analysis and investigate unusual spending patterns
Prepare reports and insights for leadership to support financial decision-making
Identify opportunities to reduce vendor-related expenses and improve cost controls
Support financial governance and internal controls related to vendor expenses.
Conduct vendor audits to verify billing accuracy and adherence to contract terms
Review vendor pricing agreements and validate charges against negotiated rates
Identify overbilling, unauthorized charges, or contract deviations
Document audit findings and support implementation of corrective actions
Partner with Finance leadership to strengthen vendor financial controls
Maintain accurate vendor records and purchasing controls across vendor platforms.
Maintain and review vendor portals and purchasing systems
Ensure vendor accounts, pricing catalogs, and approved items remain accurate and compliant
Remove inactive accounts, unauthorized users, or outdated purchasing options
Support accurate financial reporting through clean vendor and purchasing data
Work with vendors and internal teams to resolve financial and operational issues.
Serve as a point of contact for vendor billing questions and financial inquiries
Coordinate with Operations teams to validate purchases and service delivery
Support vendor performance reviews with a focus on pricing accuracy and financial accountability
Assist with vendor sourcing and pricing evaluations when needed