Vendor Master Compliance Coordinator

Texas Children's Careers

About The Position

We're searching for a Vendor Master Compliance Coordinator, someone who works well in a fast-paced setting. In this position, you'll be responsible for accurate and timely administration of all vendor master systems, including but not limited to ERP, SharePoint, shared inboxes, and OnBase. You’ll be responsible for preventative controls as part of a customary Accounts Payable review of vendor master data and compliance with regulatory guidelines. In addition, this position will assist in the ongoing implementation of business process improvements while administering established compulsory, best practice, and organizational vendor controls. Think you’ve got what it takes?

Requirements

High School Diploma or GED required
7 years of accounts payable, payroll, finance, and/or vendor reporting experience required

Nice To Haves

Bachelor's degree in business, accounting, or finance preferred
Accounts Payable certification or Certified Fraud Examiner preferred

Responsibilities

Ensure vendor data integrity and acts as the key liaison between the business data owner, Sourcing, Compliance, Internal Audit, Supply Chain, Process Owners, and Accounts Payable
Take necessary precautions to ensure Protection of Information
Create and maintain vendor data for use by leaders, while adhering to company standards
Categorize payees as U.S. or non-U.S. for appropriate IRS documentation, reporting, and taxable withholding
Facilitate ongoing training to existing AP personal and business owners on reportable and taxing requirements regarding Form 1099-MISC to each person/business paid at least $600 in rents, services (including parts and materials), prizes and awards, or other income payments within a taxable year, as defined by the IRS
Oversee AP personal data entry of invoices to ensure appropriateness to indicate reportable events when criteria is met to have a Form 1099-Misc issued
Assist in maintaining desk procedures
Assist AP Leadership in researching solutions for remediation items as identified by management, internal controls, and internal/external auditors
As a result of performed audits, provide input to close any outstanding items. These items will be tracked in action plans and will track to show movement to resolution (i.e. ineffective, partially implemented, and effective)
Generate monthly vendor inactivity reports, distribute and liaise with appropriate parties to gather feedback on unused vendors, and inactivate in accordance with defined desk procedures
Generate monthly duplicate vendor reports and resolves all discrepancies in a timely and efficient manner
Manage entryways for vendor modifications via setup queues and outlook inbox
Manage ERP work list items