Vendor Management Coordinator
About The Position
Works under the supervision of the Finance Contract Administrator by overseeing all aspects of vendor onboarding, performance monitoring, compliance tracking, and relationship management. Coordinates the onboarding process for new vendors, ensuring all required documentation (W-9s) is complete and compliant. Maintains and updates vendor records in procurement systems (e.g., Oracle, SAP) to ensure data accuracy and integrity. Monitors vendor compliance with contract terms, insurance requirements, and regulatory standards. Serves as a point of contact for vendor inquiries, resolving issues or escalating as appropriate. Collaborates with the procurement, legal, and risk management teams to enforce vendor-related policies. Tracks vendor expiration dates (e.g., COI renewals, licenses) and proactively notify departments and vendors of upcoming deadlines. Supports procurement initiatives by identifying underperforming vendors and recommending alternatives. Assists with vendor outreach and education efforts, including training sessions and informational resources. Generates reports on vendor activity, performance, and risk exposure for management review. Participates in system upgrades and process improvement initiatives related to vendor management.
Responsibilities
- Overseeing all aspects of vendor onboarding, performance monitoring, compliance tracking, and relationship management.
- Coordinates the onboarding process for new vendors, ensuring all required documentation (W-9s) is complete and compliant.
- Maintains and updates vendor records in procurement systems (e.g., Oracle, SAP) to ensure data accuracy and integrity.
- Monitors vendor compliance with contract terms, insurance requirements, and regulatory standards.
- Serves as a point of contact for vendor inquiries, resolving issues or escalating as appropriate.
- Collaborates with the procurement, legal, and risk management teams to enforce vendor-related policies.
- Tracks vendor expiration dates (e.g., COI renewals, licenses) and proactively notify departments and vendors of upcoming deadlines.
- Supports procurement initiatives by identifying underperforming vendors and recommending alternatives.
- Assists with vendor outreach and education efforts, including training sessions and informational resources.
- Generates reports on vendor activity, performance, and risk exposure for management review.
- Participates in system upgrades and process improvement initiatives related to vendor management.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
Number of Employees
5,001-10,000 employees
