Vendor Asset Coordinator, Full Time

University of Miami•Miami, FL

About The Position

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride. The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings. Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults. Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019. The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Requirements

High School Diploma or equivalent/relevant experience, certification or license
Hold one of the following certifications. CRCST (Certified Registered Central Service Technician) IAHCSMM CSPDT (Certified Sterile Processing and Distribution Technician) CBSPD CST (Certified Surgical Technician) NBSTSA
BLS certification is required from the American Heart Association
Minimum 5 years of relevant experience required
Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.
Teamwork: Ability to work collaboratively with others and contribute to a team environment.
Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Responsibilities

Ensures instruments and trays are received and processed according to the standards and practices of OSHA, DOT, FDA, AAMI and manufacturer.
Manages the loaner data within the instrument tracking system and vendor management system. Runs related reports, analyzes performance, and communicates results to CSPD Director, Surgical Services leadership meetings and the vendors’ managers.
Collaborates with the Value Analysis team, surgical service clinicians and vendors to continuously improve the loaner and consignment tray processes by utilizing Lean principles and methods.
Keeps abreast of surgery schedules to ensure timely delivery of loaner trays prior to scheduled surgery.
Assist with vendor check-in and check-out. To ensure Loaner management policy and procedure processes are followed.
Assists Check-in with vendors or couriers that trays are received in clean and optimal condition.
Reports immediately to CSPD director and OR leadership if any instruments/trays that will not be processed for surgery.
Ensures all the manufacturers’ recommendations for sterile processing instrument maintenance, sterilization, and disinfection processes are current for loaner and consignment trays
Instructs CSPD staff in identification of loaner instruments and processing according to the Instructions for Use (IFU’s) and department policies and standard work processes
Collaborates with CSPD educator for in-services with vendor on any new instruments/trays for staff.
Assists with the processing from decontamination through IFU’s of loaner trays if needed.
Maintains loaner manual and automated documentation and assists in reconciliation of tray component lists provided by vendors against any generated by the hospital, and reconciles missing instrument with the OR, CSPD, and vendors.
Collaborates with the CSPD System administrator in maintaining the loaner trays in the instrument tracking and loaner tracking systems.
Maintains proper labeling, storage shelving, and retrieval of loaner instruments/trays and related records in accordance with regulations and hospital record retention policies.
Coordinates the quality control checks, auditing, preventative maintenance and assessment of loaner instrumentation and provides appropriate reports reflecting the opportunities for improvement among CSDP & OR staff and facilitate continuous process improvements.
Sends monthly compliance reports to vendors’ managers.
Adheres to University and unit-level policies and procedures and safeguards University assets.