Vendor Asset Coordinator, Full Time

University of Miami-posted 2 months ago
Full-time • Mid Level
Miami, FL
5,001-10,000 employees
Educational Services
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The Vendor Asset Coordinator (U) manages the process and planning of loaned, borrowed, and consigned instruments and implants. The incumbent supports and troubleshoots all customer issues between the Central Sterile Processing department (CSPD), Surgical services, surgeons, scheduling offices and vendor representatives pertaining to non-owned instruments and implants brought into the hospital.

  • Ensures instruments and trays are received and processed according to the standards and practices of OSHA, DOT, FDA, AAMI and manufacturer.
  • Manages the loaner data within the instrument tracking system and vendor management system. Runs related reports, analyzes performance, and communicates results to CSPD Director, Surgical Services leadership meetings and the vendors' managers.
  • Collaborates with the Value Analysis team, surgical service clinicians and vendors to continuously improve the loaner and consignment tray processes by utilizing Lean principles and methods.
  • Keeps abreast of surgery schedules to ensure timely delivery of loaner trays prior to scheduled surgery.
  • Assist with vendor check-in and check-out. To ensure Loaner management policy and procedure processes are followed. Assists Check-in with vendors or couriers that trays are received in clean and optimal condition.
  • Reports immediately to CSPD director and OR leadership if any instruments/trays that will not be processed for surgery.
  • Ensures all the manufacturers' recommendations for sterile processing instrument maintenance, sterilization, and disinfection processes are current for loaner and consignment trays.
  • Instructs CSPD staff in identification of loaner instruments and processing according to the Instructions for Use (IFU's) and department policies and standard work processes. Collaborates with CSPD educator for inservices with vendor on any new instruments/trays for staff.
  • Assists with the processing from decontamination through IFU's of loaner trays if needed.
  • Maintains loaner manual and automated documentation and assists in reconciliation of tray component lists provided by vendors against any generated by the hospital, and reconciles missing instrument with the OR, CSPD, and vendors.
  • Collaborates with the CSPD System administrator in maintaining the loaner trays in the instrument tracking and loaner tracking systems.
  • Maintains proper labeling, storage shelving, and retrieval of loaner instruments/trays and related records in accordance with regulations and hospital record retention policies.
  • Coordinates the quality control checks, auditing, preventative maintenance and assessment of loaner instrumentation and provides appropriate reports reflecting the opportunities for improvement among CSDP & OR staff and facilitate continuous process improvements.
  • Sends monthly compliance reports to vendors' managers.
  • Adheres to University and unit-level policies and procedures and safeguards University assets.
  • Minimum 5 years of relevant experience
  • Skill in completing assignments accurately and with attention to detail.
  • Ability to analyze, organize and prioritize work under pressure while meeting deadlines.
  • Ability to process and handle confidential information with discretion.
  • Ability to work evenings, nights, and weekends as necessary.
  • Commitment to the University's core values.
  • Ability to work independently and/or in a collaborative environment.
  • Bachelor's degree in relevant field
  • CSPD Certified
  • medical
  • dental
  • tuition remission
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