Vehicle Title Clerk and Operations Coordinator

Carvana-posted 21 days ago
$20 - $21/Yr
Full-time • Entry Level
Framingham, MA
5,001-10,000 employees
Motor Vehicle and Parts Dealers
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ADESA, a Carvana owned company, currently operating over 50 locations throughout the US. Our auto auctions, some up to 200 acres, provide a wide array of vehicle services including repair & reconditioning, auction remarketing, and many of our sites serve as market hub distribution centers. Our inventory comprises hundreds of thousands of vehicles across North America from retail to commercial, OEM & more. We work in a service industry and embrace a "we" versus "I" culture - help others, and they will help you. Our industry is fun, fast-paced, and competitive - and filled with the best people who are passionate about what they do. We're excited about the future! As an industry leader, ADESA is poised for a multi-year expansion including huge investments in facilities, massive sales growth, and an ever-increasing inventory of vehicles! We are looking for great people who want to take this journey with us! Get a sneak peek into life at ADESA! This role will be responsible for processing Vehicle Titles and effectively planning, communicating, and executing key HR tasks for our Operations team to drive culture, engagement and efficiencies across a site. May provide support in other areas.

  • Process Vehicle Titles
  • Facilitate new hire orientation and onboarding process
  • Completing Section 2 of the I9 process
  • Social media/video creation
  • Support marketing efforts, such as plan events, create and distribute materials, coordinate displays
  • Strong Customer Service
  • Maintain site rosters
  • Prepare and execute communication plans for key operations initiatives or events
  • Write, create, and distribute internal communications such as emails, business updates, and announcements
  • Maintain employee resource centers with up-to-date, pertinent information; re-stock materials as necessary
  • Maintain employment law postings
  • Handle, coordinate and oversee employee engagement events
  • Oversee onsite employee recognition programs (birthdays and anniversaries if applicable)
  • Collaborate with leadership teams, internal stakeholders, vendors, and partners
  • Direct employees and managers to the proper resources for HR related matters
  • Other duties as assigned which may include the following:
  • Order site level supplies
  • Safety Coordinator
  • Log incidents to Aclaimant
  • Support Safety, Facilitate and/or track local safety inspections, safety compliance duties, safety trainings, PPE Supplies
  • Assist with temporary labor sale day check-in, check out, and invoice reconciliation
  • Log Temp Hours
  • Block Clerking
  • Assist GM with customer marketing materials and initiatives
  • Coordinate site community involvement/charity events
  • Participate in candidate interview process when requested by management
  • Greet dealers on sale day
  • Participate in Management meetings
  • Excellent oral and written communication skills
  • Self motivated individual and ability to work autonomously
  • Ability to communicate clearly and concisely, both internally and externally
  • A passion for keeping things neat and organized, all while remaining upbeat and positive
  • 2-3 years of experience in office related fields.
  • HR duties as new hire orientation and onboarding, training and safety
  • Flexible schedule; willing to work weekends and stay late to ensure success
  • Be a creative force and master of execution
  • Ability to multitask, remain calm and work under pressure in a fast-paced environment
  • Excellent organizational, event management, time management skills
  • Confidentiality and integrity while handling sensitive information
  • Basic computer skills are required.
  • Must be at least eighteen (18) years of age.
  • Must be qualified to operate a motor vehicle and possess a valid driver's license.
  • Competitive Pay
  • Quality Benefits
  • Holiday and Paid Time Off
  • Education and Equipment Reimbursement Programs
  • Matching 401(k)
  • Career Path Opportunities
  • And More!
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