Vehicle Buy Coordinator

Enterprise•St. Louis, MO

4d•Hybrid

About The Position

As a Vehicle Buy Coordinator , you’ll manage manufacturer incentives, track receivable s , and ensure accurate vehicle cost. You’ll be a key link between internal teams and OEM partners—resolving payment issues, streamlining processes, and driving efficiency. Why You’ll Love This Job: Serve a s a go-to specialist for vehicle purchase and incentive transactions Work with both internal teams and major manufacturers Make a real impact on financial accuracy and operational success If you are detail-oriented, organized, and thrive in a fast-paced environment, this role is for you! This position is located at our Corporate Headquarters in Clayton, MO . This position is eligible for a hybrid work schedule. Enterprise offers an excellent benefits package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential. Compensation decisions will be made based on factors that include, but are not limited to experience, education, location and skill level Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers. Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.4 million vehicles and accounted for nearly $39 billion in revenue through a network of more than 9,500 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.

Requirements

Bachelor’s Degree (with an emphasis in Accounting or Finance preferred)
Two (2+) years of business, accounting, accounts receivable/payable, or similar experience
Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future

Responsibilities

Ensure timely setup, updating, collection, and distribution of incentives and receivables to the Groups related to the purchase of vehicles from car manufacturers
Monitor, track, and manage all incentives and receivables associated with vehicle purchases from manufacturers, including incentives and final unit costs.
Ensure that all receivables are accurately recorded and up-to-date and documentation is retained for auditing and reporting purposes
Administer the setup and maintenance of vehicle incentives provided by manufacturers; review contracts to assess terms of incentive and receivable collection and distribution
Ensure the timely collection and distribution of all manufacturer-related incentives to the appropriate accounts
Serve as a point of contact and liaison between the Groups and vehicle manufacturers to address incentives, receivables, and payment discrepancies
Review daily reports related to the cash receipting process (from internal systems, CMOD , and internal reports) providing these reports to internal and external stakeholders, as needed
Ensure all vehicle incentives are accurately applied and updated in the Incentive and Vehicle Order Systems, including inputting data and auditing unit costs to correct any incorrect inputs
Monitoring the successful financial install of the rental fleet, identify system and process errors that may impact financial installations or dealer/finance source payments; troubleshoot technical issues, open support tickets if needed, and escalate to senior/leadership for resolution
Perform monthly audits of vehicle unit costs to ensure reasonableness (e.g., consistency in costs for large purchases); investigate and correct errors, escalating complex issues to leadership as necessary
Conduct monthly reviews of outstanding incentives and receivables, to ensure the timely collection of all outstanding incentives and receivables, contacting manufacturers to clarify, determine cause of delay, provide necessary documentation, and follow up on aging payments
Track and manage repurchase collections, including purchases with the intention of manufactu r er resale, and ensure alignment with Group expectations and write-offs in collaboration with accounting
Generate regular incentive and repurchase reports for management, presenting insights to internal leadership to support decision-making and financial planning
Communicate with OEMs and Groups to resolve discrepancies related to buy and incentive issues, identifying errors and partnering to address payment issues and other inconsistencies (e.g., incorrect charges for unnecessary equipment) gather details and escalate to leadership for communication with the manufacturer
Continuously evaluate and recommend improvements to the vehicle incentive and receivable collection process to increase efficiency and accuracy
In addition to these job functions, candidates will also need to display proficiency in the following Competencies: Communication Customer Service Ethics and Values Executing Flexibility Working with a Team